Company Secretary

 About The Role :

Company secretaries guide company directors about the day-to-day management of their organisations, including compliance with legal and statutory requirements. Employers of company secretaries include local and national government, charities, accountancies, banks/financial institutions, housing associations, law firms etc.

 Requirements:

convening and servicing annual general meetings (AGM)/meetings (producing agendas, taking minutes; conveying decisions etc). providing support to committees and working parties such as the Board of Directors etc. implementing procedural/administrative systems. handling correspondence before and after meetings. ensuring policies are kept current, are approved, and that company members are aware of their implications, eg legal. writing reports. collating information. providing legal/financial advice during and outside of meetings. Depending on where you work, other tasks can include managing office space/premises. administering pension schemes and share issues. dealing with company/staff insurance policies. managing contractual arrangements with suppliers/customers. financial and HR administration. maintaining current awareness about company law. keeping a register of shareholders and liaising with them on behalf of the company.Prepare, and keep updated as necessary, a forward plan (year planner) and forward agendas of Board and committee meetings for the Charity’s Board, its committees and SLT. Prepare the agenda for the of Board and committee meetings in consultation with the General Counsel, Chair, Chief Executive and other Trustees and Executives as appropriate. Draft relevant reports for submission to the Board and sub-committees and provide advice on drafting reports to Trustees and staff (and where considered appropriate, senior volunteers).