US HR Onboarding Specialist / HR Coordinator

Role: US HR Onboarding Specialist / HR Coordinator

Location: Madhapur, Hyderabad (Night Shift)

Position Type: Full-time

Position Summary

The HR Onboarding Specialist / HR Coordinator plays a key role in delivering a seamless and engaging employee experience from offer acceptance through full integration into the organization. This position manages onboarding processes while providing comprehensive HR coordination and administrative support across the employee lifecycle.

Key Responsibilities – Onboarding & New Hire Experience

• Coordinate and manage end-to-end onboarding processes for new hires.
• Serve as the primary point of contact for new employees.
• Prepare offer letters, onboarding packets, and new hire documentation.
• Facilitate new hire orientation and coordinate with hiring managers.
• Coordinate background checks, employment eligibility verification, and screenings.
• Maintain onboarding records within the HRIS.
• Continuously improve onboarding programs and processes.

Key Responsibilities – HR Coordination & Administration

• Provide HR administrative support across recruiting, benefits, and employee relations.
• Maintain accurate and confidential employee records.
• Process employee status changes including promotions and terminations.
• Assist with benefits enrollment and employee inquiries.
• Support payroll processes and HR reporting.
• Assist with HR audits and compliance activities.

Employee Support & Communication

• Respond to employee questions regarding HR policies and procedures.
• Support employee engagement initiatives and training coordination.
• Assist with internal communications and HR events.

Required Qualifications

• 3- 4+ years of HR coordination or onboarding experience.
• Working knowledge of HRIS systems and employment laws.
• Strong organizational, communication, and problem-solving skills.

Preferred Qualifications

Experience supporting onboarding in a growing organization.

Familiarity with benefits administration and payroll processes.

Key Competencies

• Employee-focused mindset
• Attention to detail and confidentiality
• Ability to manage multiple priorities
• Strong interpersonal and customer service skills