HR Executive

• Job Purpose

To manage the end-to-end employee lifecycle, ensure 100% operational compliance, and handle HR back-office functions. This role is responsible for maintaining high data integrity, managing payroll, and supporting organizational branding through creative content and effective coordination across all branches.

• Key Responsibilities

Managing the end-to-end recruitment process, including sourcing, screening, interviewing, and final selection.

Onboarding & Offboarding

Ensuring professional and systematic joining and exit formalities for all employees.

Payroll Management

Full handling of monthly payroll processing, attendance tracking, and leave management.

Data & MS Office Management

Preparing and maintaining extensive HR data and reports using advanced MS Office (Excel, Word, PowerPoint).

HRMS Operations

Complete handling and regular updating of the HRMS software to ensure real-time data accuracy.

Employee Relations & Grievances

Addressing employee concerns, resolving conflicts, and managing the overall grievance redressal system.

Performance Management (PMS)

Implementing the appraisal system, setting KRAs/KPIs, and coordinating the annual/semi-annual review process.

Compliance & Policy

Handling all labor law-related compliance issues and drafting/updating HR policies and the employee handbook.

Branch Coordination

Acting as a central liaison for all branches to ensure smooth HR operations and policy implementation.

Training & Development

Identifying training needs and coordinating staff development programs.

Creative Support

Designing graphics and editing videos for internal branding and employee engagement activities.

• Key Performance Indicators (KPIs)

100% error-free and timely salary disbursement every month.

Process Efficiency

100% completion of onboarding/offboarding documentation within defined timelines.

Data Integrity

Zero discrepancies in HRMS records and employee physical files.

SLA For Grievances

Resolution of employee queries or conflicts within 48-72 hours.

Creative Timelines

Timely delivery of engagement content (videos/designs) as per the activity calendar.

• Competencies Framework
• Knowledge (Technical Understanding)

Up-to-date knowledge of Labor Laws, PF, ESI, Gratuity, Bonus Acts, and Taxation (TDS/PT).

PMS Frameworks

Understanding of Performance Management systems (KRA/KPI setting) and SMART goal models.

Recruitment Strategy

Mastery of advanced Boolean searches, headhunting techniques on LinkedIn, and job portal algorithms.

HRIS Technology

Comprehensive knowledge of Human Resource Information System (HRIS) architecture and data flow.

• Skills (Execution Capability)

Advanced proficiency in MS Excel (Pivot Tables, Dashboards, VLookup) for HR reporting.

Creative Design

Skilled in professional graphic design and video editing (Canva/Adobe) for employee engagement content.

Policy Formulation

Ability to draft clear, legally compliant, and employee-friendly HR policies.

• Behavior (Professional Attributes)

Handling employee conflicts without bias and acting as a fair mediator.

Integrity & Confidentiality

Maintaining strict privacy regarding sensitive employee data and management decisions.

Proactive Coordination

Maintaining constant communication with multiple branches to identify and resolve issues before they escalate.

• Working Conditions

Office-based.

Coordination

Regular interaction with all branches (on-site or remote).

Flexibility

Availability during month-end payroll or peak recruitment cycles.