Posted: 10 months ago
Posted: 10 months ago
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Job Description
This is a high-paced, high-ownership role requiring exceptional organizational skills, clear and strong communication, and the ability to stay ahead of priorities. The Executive Assistant will act as a trusted point of coordination, managing schedules, communication, and administrative operations while representing Sarla Aviation with professionalism and confidence.
You will thrive in this role if you are detail-oriented, quick on your feet, calm under pressure, and enjoy working in a dynamic startup environment where no two days look the same.
Key Responsibilities
1. Executive & Calendar Management
- Manage and optimize executive calendars using Outlook, including scheduling internal and external meetings across time zones.
- Coordinate meetings, reviews, and follow-ups, ensuring agendas, invites, and logistics are handled seamlessly.
- Proactively anticipate scheduling conflicts and resolve them efficiently.
2. Communication & Coordination
- Act as a key point of contact between leadership and internal/external stakeholders.
- Draft, review, and manage professional communication via email and other official channels.
- Represent the company with clarity, confidence, and discretion in interactions with partners, vendors, and visitors.
3. Stakeholder Representation
- Uphold Sarla Aviation s professional image by representing leadership and the organization effectively when required.
- Handle sensitive information with the highest level of confidentiality and integrity.
Required Qualifications
- 0-2 years of experience in executive assistance, administration, or office coordination roles.
- Excellent verbal and written communication skills in English .
- Working knowledge of basic Hindi ; Kannada proficiency is a strong plus .
- Strong proficiency in Microsoft Outlook , calendar management, and scheduling tools.
- Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
- Professional demeanour with strong interpersonal and coordination skills.
Preferred Qualifications
- Prior experience supporting senior leadership or founders in a startup or high-growth environment.
- Ability to work independently, take initiative, and stay on top of shifting priorities.
- Strong problem-solving mindset with a proactive, always one step ahead approach.
Why Join Us?
- Be part of a pioneering aviation company shaping the future of urban air mobility.
- Work closely with leadership in a role that offers visibility, responsibility, and growth.
- Thrive in a culture that values ownership, speed, and excellence.
- Gain exposure to a fast-evolving aerospace startup environment with learning opportunities at every step.
Skills
AdministrationBasicAviationAerospaceShapingMS OutlookOffice CoordinationSchedulingOperationsExecutive AssistanceLogisticsAdministrationIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
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