Executive Assistant To Director

: Executive Assistant to the Director

Company Name: Satyadeep Realtors Pvt. Ltd.

Industry: Real Estate

Job Location: Mulund, Mumbai

Department: Management / Administration

Designation: Executive Assistant to the Director

Experience: 1-4 Years

Salary: 3-4.5 LPA (Negotiable based on experience)

Working Days: As per company policy

Reporting To: Director

About the Company

Satyadeep Realtors Pvt. Ltd. is a real estate development company focused on delivering quality residential projects and creating value through customer-centric property development.

Job Summary

We are looking for a proactive, organised, and detail-oriented Executive Assistant to provide administrative and coordination support to the Director. The candidate will be responsible for managing schedules, coordinating meetings, maintaining records, handling correspondence, and ensuring timely follow-ups on important business activities across departments.

The ideal candidate should possess excellent communication skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced real estate environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage the Directors calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings with clients, consultants, advocates, vendors, and business associates.
• Prepare meeting agendas, record minutes of meetings (MoM), and track action points.
• Handle emails, correspondence, documentation, and confidential information.

2. Coordination & Follow-ups

• Follow up with department heads and team members on tasks assigned by the Director.
• Track pending activities, deadlines, approvals, and deliverables.
• Ensure timely communication and coordination between departments.
• Prepare daily or weekly updates on important assignments and pending matters.

3. Real Estate & Project Coordination

• Coordinate with legal, accounts, sales, HR, Liaisoning , purchase, and site teams regarding project-related matters.
• Follow up on property documentation, agreements, approvals, and other project-related requirements.
• Coordinate with external advocates, consultants, government liasioning personnel, and vendors when required.
• Maintain organized records of project updates, business meetings, and important documents.

4. Documentation & Reporting

• Prepare professional letters, reports, presentations, spreadsheets, and business correspondence.
• Maintain trackers for meetings, follow-ups, pending approvals, and important deadlines.
• Assist in preparing management reports and presentations.
• Ensure proper filing and confidentiality of company records.

5. Travel & Event Coordination

• Arrange travel, appointments, and meeting logistics for the Director.
• Coordinate business visits, client meetings, and company events as required.

Required Skills & Qualifications

• Graduate in any discipline.
• 1-4 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.
• Experience in real estate, construction, infrastructure, or property development will be preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.
• Good organizational, planning, documentation, and follow-up skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Key Competencies

• Strong ownership and accountability.
• Proactive approach and attention to detail.
• Professional communication and interpersonal skills.
• Ability to handle multiple tasks and meet deadlines.
• Effective coordination and problem-solving abilities.
• Reliability, punctuality, and a strong sense of responsibility.

Note: Interested candidate can share resume on career.svr777@gmail.com & contact 9137158861.