Program Manager

About the Role:

Were looking for a detail-oriented, resourceful, and people-focused Program Manager to lead project planning, execution and team management. The role demands end-to-end ownershipbalancing strategic direction with hands-on deliverywhile offering high visibility and the opportunity to shape processes and drive long-term impact.

This position is suited for someone who thrives in a dynamic environment, navigates complexity with composure, takes a solution-first approach, and ensures strong alignment between client expectations and team outcomes.

Key Responsibilities:

Program & Operational Management:

• Lead project execution, ensuring adherence to timelines, quality standards, and stakeholder expectations.
• Design, optimize, and streamline workflows to improve efficiency and reduce bottlenecks.
• Implement and manage structured systems such as dashboards, productivity trackers, and attendance monitoring tools.
• Draft and operationalize SOPs and project-specific policies in close collaboration with the HRBP.
• Identify recurring challenges, analyze root causes and implement sustainable long-term solutions.
• Proactively identify team or process gaps and drive corrective action.
• Lead recruitment for project-specific roles in coordination with HR.

Cross-Functional Team Leadership:

• Serve as the primary POC for team leads managing day-to-day operations across cross-functional teams of 10-20 members (social media managers, content creators, designers, video editors, etc.).
• Conduct regular check-ins, feedback loops, and planning discussions to improve coordination and reduce friction.
• Plan team engagement initiatives to strengthen collaboration, morale, and retention with HR representatives.
• Manage transitions, escalations, and sensitive team situations with maturity, discretion and clear communication.
• Foster a culture of ownership, accountability, and disciplined execution while encouraging proactive problem-solving.

Stakeholder & Client Management

• Serve as the primary point of contact for client communication and escalations.
• Coordinate resolution across internal teams, vendors, and government stakeholders.
• Maintain strong client satisfaction through proactive communication and expectation management.

Reporting, Documentation & Compliance

• Prepare and submit accurate reports to facilitate approvals and timely billing.
• Maintain clear and organised project documentation and communication logs.
• Ensure compliance with contractual and operational requirements.

Non-negotiable Eligibility Criteria

• Educational Qualification:
• B.Tech / BE + MBA/ PGDBA

Relevant work experience

• Minimum 5 years of experience in Project/ Program Management (after graduation).

Required:

• Proven experience managing cross-functional teams with MumbaiHQ.
• Experience in project management/ event operations/ marketing operations/ client servicing roles.
• Excellent stakeholder communication and escalation management skills.
• Strong leadership and organizational skills with a proven ability to manage multiple projects and timelines simultaneously.

Good to Have (Not Essential):

• Strong analytical mindset with experience in performance tracking and reporting.
• Experience handling invoicing, budgeting, and financial tracking.
• Prior experience working with government clients or PSUs.