Female Office Admin For Real Estate

We are seeking a motivated and organized Office Administrator to join our real estate office. Must have minimum 3 years experience.

The successful candidate will be responsible for ensuring smooth office operations, supporting the administrative team, and providing excellent customer service to clients. This is a fast-paced, dynamic role that involves managing office tasks, handling client inquiries, and supporting real estate agents in day-to-day functions.

• Key Responsibilities:
• Direct clients to the appropriate agents and provide them with necessary information.
• Administrative Support:
• Manage and maintain office files, documents, and records, ensuring proper filing and retrieval.
• Prepare and proofread correspondence, documents, and reports.
• Assist real estate agents with preparation of contracts, listing agreements, and other documents.
• Data Management:
• Update and maintain property listings on internal systems and websites.
• Manage client databases, ensuring all information is accurate and up-to-date.
• Assist in tracking commissions, closing details, and real estate transactions.
• Office Organization and Maintenance:
• Manage office supplies and equipment, ensuring everything is stocked and operational.
• Coordinate office schedules and meetings, including organizing open houses and client appointments.
• Ensure the office environment is clean, organized, and welcoming.
• Marketing and Social Media:
• Assist in creating and distributing marketing materials, including flyers, brochures, and newsletters.
• Update social media platforms and the office website with property listings and promotional content.
• Financial Administration:
• Assist in invoicing and managing office-related expenses.
• Coordinate with the accounting team to ensure timely payments and receipts.
• Qualifications:
• Proven experience as an office administrator, office assistant, or in a similar administrative role.
• Familiarity with real estate practices, terminology, and systems is a plus.
• Proficient in MS Office (Word, Excel, Outlook), with the ability to learn new software quickly.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently as well as part of a team.
• Professional and friendly demeanor.
• Desired Skills:
• Knowledge of real estate listing platforms (e.g.Bayut, property finder, ).
• Experience with CRM (Profolio and Expert by PF) software.
• Basic bookkeeping and accounting knowledge.