Executive Assistant

Role & responsibilities:-

Calendar and scheduling

• Manage the founder's calendar and daily schedule
• Schedule meetings with the leadership team, partners, vendors and advisors.

Communication and correspondence

• Act as the first point of contact for the founder in India, screening calls, messages and visitors.
• Draft emails, messages and documents in the founder's tone, for approval where needed.
• Follow up to make sure requests and commitments are closed on time.

Meetings and follow-up

• Prepare agendas, briefing notes and papers for meetings.
• Take notes, record decisions and track action items to completion.

Travel and logistics

• Plan travel, including visits to outlets and trips between India and the U.S

Local coordination in India

• Coordinate with landlords, legal and tax advisors, banks, government offices and vendors on the founder's behalf.
• Track licences, renewals, agreements and deadlines that need the founder's attention.

Coordination with team and U.S. teams

• Work with the Head GCC, outlet teams and function heads to pass on priorities and get updates for the founder.

Reporting and information

• Collect the information the founder needs from teams, and present it in a short, clear format.
• Keep track of key decisions, approvals and open items.

Administration and expenses

• Manage expense claims, invoices and filing for the founder's office.
• Keep documents organised and easy to find.

Special projects

• Support special projects such as new outlet launches, the GCC set-up and partnership discussions.

Confidentiality

• Handle sensitive business, financial and personal information with strict discretion.

What you bring

Must have

• 5-8 years of experience as an Executive Assistant or in a senior administrative role supporting a senior leader.
• Excellent written and spoken English, and fluency in Telugu.
• Experience managing a busy calendar, visitors and travel.
• Strong command of Google Workspace or Microsoft Office, and scheduling tools.
• Experience handling confidential information.
• Graduate degree in any discipline, MBA preferred

Good to have

• Experience working with a founder or owner-led business.
• Experience in restaurants, hospitality or multi-outlet businesses.
• Comfort with occasional calls outside regular hours to speak with U.S. teams.

Key competencies

• Judgement: knows what to escalate, what to handle and what to decline.
• Discretion: keeps confidences and handles sensitive matters well.
• Proactiveness: anticipates needs instead of waiting to be asked.
• Relationship skills: deals well with outlet teams, partners and officials.

Composure: stays calm under pressure and with changing priorities