Administrative Executive

Administrative Executive cum PA

Job Code:AE-904

Company:SHADES INTERIORS LLC | Dubai, UAE – Shades Interiors Group

Industry: Interior Fit-Out , Design & Build

JOB SUMMARY

Shades Interiors is looking for a highly organized, proactive, and professional Administrative Executive cum PA to provide direct administrative and personal assistance support to the CEO.

The ideal candidate should have proven experience supporting senior executives, excellent communication skills, strong organizational abilities, and the discretion required to handle confidential business matters.

JOB ROLE

• Manage the CEO's daily calendar, appointments, meetings, and schedules.
• Handle executive correspondence, emails, telephone calls, and communications.
• Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items.
• Liaise with department heads, clients, consultants, suppliers, and external stakeholders on behalf of the CEO.
• Prepare professional letters, reports, presentations, and other administrative documents.
• Organize business travel, accommodation, transportation, and meeting arrangements.
• Maintain confidential records, executive documents, and organized filing systems.
• Monitor pending matters, provide reminders, and ensure timely follow-up on the CEO's instructions.
• Assist with personal appointments and administrative arrangements as required.
• Support the smooth and efficient operation of the CEO's office.

JOB REQUIREMENTS

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of UAE experience in executive administration or as a Personal Assistant to a CEO or Managing Director.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, Outlook, calendar management, and business correspondence.
• Strong organizational, multitasking, coordination, and follow-up skills.

HOW TO APPLY

Interested candidates should send their updated CV to:

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Email Subject: AE-904 – Administrative Executive

Join our team and contribute to delivering high-quality joinery manufacturing projects.

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