Secretary To Chief Executive Officer

Position: Secretary to CEO

Location: Raichur, Karnataka

Industry: Leading USFDA Approved API (Active Pharmaceutical Ingredient) Manufacturing Company

Gender: Female Candidate Preferred

Job Summary:

We are seeking a highly organized, proactive, and confidential Secretary to the CEO to provide high-level administrative and executive support. The ideal candidate should be professional, detail-oriented, and capable of handling sensitive information with discretion in a fast-paced pharmaceutical manufacturing environment.

Key Responsibilities:

1. Executive Support

• Manage CEOs calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and circulate MOM.
• Screen calls, emails, and correspondence on behalf of the CEO.
• Prepare presentations, reports, MIS, and confidential documents.

2. Communication & Coordination

• Act as a liaison between CEO and internal departments (Production, QA, QC, Regulatory, HR, Finance).
• Coordinate with vendors, consultants, and key stakeholders.
• Draft professional emails, letters, and official communication.

3. Documentation & Compliance

• Maintain confidential records and files.
• Track action items and ensure timely follow-ups.
• Support in board meeting documentation and statutory records.
• Assist in preparation of business review presentations.

4. Administrative Responsibilities

• Arrange travel bookings, accommodation, and expense statements.
• Organize plant visits, audits, and high-level client meetings.
• Ensure smooth day-to-day administrative functioning of CEO’s office.

Desired Candidate Profile:

• Qualification: Graduate / MBA preferred.
• Experience: 5–10 years of experience as Executive Assistant/Secretary to Senior Leadership.
• Strong communication skills (English & Kannada preferred).
• Excellent drafting, presentation, and MS Office skills.
• High level of confidentiality and integrity.
• Smart, well-presented, and professional demeanor.
• Experience in pharmaceutical/API industry preferred.

Key Competencies:

• Strong organizational & time management skills
• Multitasking ability
• Proactive & detail-oriented
• Confidentiality & professionalism
• Interpersonal & coordination skills

Languages Proficient: English, Hindi & Kannada