Finance & Admin Executive

We are looking for a detail-oriented and proactive Finance & Admin Executive to manage day-to-day accounting operations along with office administration responsibilities. This role requires strong coordination skills across vendors, internal teams, and finance functions to ensure smooth office and financial operations.

Key Responsibilities:

Finance & Accounts:

• Manage accounts payable and receivable, including follow-ups on vendor invoices and client submissions.
• Track and follow up on monthly fixed costs, invoices, and expenses.
• Assist in compliance-related activities such as GST documentation, PT, Labour Welfare payments (Tamil Nadu Industrial Establishments), and related submissions.
• Monitor office expenses and identify cost-saving opportunities.
• Coordinate with finance team for bill collection, submission, and expense tracking.

Administration & Office Management:

• Act as the point of contact for office administration activities.
• Coordinate with housekeeping and security vendors for staffing, replacements, invoices, and monthly payments.
• Manage procurement of office supplies, housekeeping materials, and stationery.
• Liaise with landlord for office rent, maintenance, and related matters.
• Handle electricity bills and other utility payments.

IT & Infrastructure Coordination:

• Coordinate with internet vendors and IT team for troubleshooting and issue resolution.
• Assist in new employee system/laptop allocation and basic IT setup.

HR & Internal Coordination:

• Support HR team in organizing office events and employee engagement activities.
• Assist in onboarding logistics including welcome kits and basic arrangements for new joiners.

Courier & Logistics:

• Coordinate with courier vendors and maintain proper records of shipments.

Qualifications & Skills:

• Bachelors degree in Accounting, Finance, or a related field.
• 2+ years of relevant experience in finance/accounts and administration.
• Proficiency in MS Excel; knowledge of accounting software (e.g., Tally or similar) is an added advantage.
• Strong coordination, communication, and organizational skills.
• Basic IT knowledge (systems, email, networking) preferred.

What Were Looking For:

• A reliable and detail-oriented professional who can multitask efficiently
• Someone proactive in vendor management and follow-ups
• Strong ownership mindset with the ability to handle both finance and admin responsibilities seamlessly