Unit Admin & Maintenance Head

We are looking for a candidate with experience in retail, mall management, or admin & facility background, preferably with exposure to facility management.

Technical qualification is mandatory (B.Tech / B.E / Diploma – Experience : 2 years minimum ).

Key Accountabilities / Responsibilities

Responsible for ensuring smooth functioning of store operations with focus on maintenance, housekeeping, security, and administrative support.

Maintenance & Facility Upkeep

• Ensure preventive and corrective maintenance of equipment, fixtures, and building infrastructure.
• Monitor civil, electrical, and facility maintenance activities.
• Ensure proper upkeep of store fixtures and asset documentation.
• Manage spares, repairs, and equipment servicing schedules.

Energy & Cost Optimization

• Monit or and optimize energy consumption.
• Identify and implement energy-saving initiatives.

Administration & Vendor Management

• Liaise with fire department, RTO, labour, and other government bodies.
• Handle vendor negotiations, quotations, purchase orders, and contract closures.
• Manage procurement of non-trading items and maintain fixed asset records.
• Oversee renewal of contracts, licenses, and statutory approvals.
• Improve operational efficiency of equipment and utilities.
• Coordinate and ensure timely closure of equipment AMC renewal and ensure invoice closure as per defined SOP.

Operations Management

• Ensure smooth functioning of housekeeping, security, and reception activities.
• Schedule housekeeping and security staff in coordination with agency supervisors.
• Monitor adherence to checklists and operational standards.
• Ensure store surveillance and safe custody of keys.
• Manage incidents like shoplifting as per defined SOPs.

Training & Compliance

• Conduct training for housekeeping and security staff on conduct and safety protocols.
• Train security staff on theft prevention and handling procedures.
• Ensure statutory compliance related to safety, fire, labour, and other regulations.
• Coordinate safety audits and emergency preparedness training.

Reporting & Documentation

• Track inventory related to Facility , scrap disposal, and asset records.

Ensure proper documentation for all administrative processes