Executive Assistant To President

INDIRA UNIVERSITY

We Are Hiring

Designation: Executive Assistant to the President

Preferred Educational Qualification:

MBA is mandatory. Candidates with additional qualifications or certifications in Business Administration, Executive Management, Leadership, or Strategic Management will be preferred.

Age:

30 to 45 years (Preferred)

Experience:

Minimum 810 years of relevant professional experience in Executive Assistance, Senior Management Support, Corporate Administration, or Leadership Office Management.

Prior experience working directly with a President, Vice Chancellor, CEO, Managing Director, or other senior-level executive will be highly preferred. Candidates must have practical exposure to AI-enabled productivity tools and digital platforms.

Salary Range:

Up to 16 LPA.

Role Summary:

The Executive Assistant to the President will be responsible for providing high-level executive, administrative, and strategic coordination support to the President of Indira University.

The role requires a highly organized, proactive, and professionally mature individual with excellent communication, stakeholder management, and decision-making abilities. The incumbent will act as a key coordination link between the President's Office, senior university leadership, internal departments, and external stakeholders, ensuring seamless communication, effective execution of priorities, and timely follow-up on important institutional assignments.

The position also requires strong digital proficiency and the ability to leverage AI-powered tools to enhance executive productivity, streamline administrative processes, facilitate information management, and support leadership decision-making.

Roles and Responsibilities:

• Manage the President's calendar, appointments, meetings, official engagements, and travel arrangements, ensuring effective scheduling and prioritization.
• Provide comprehensive executive and administrative support to the President in managing day-to-day responsibilities and institutional priorities.
• Coordinate with the Vice Chancellor, Deans, Directors, HODs, senior management, and various university departments on behalf of the President.
• Prepare executive briefs, management reports, presentations, meeting agendas, and other important institutional documents.
• Monitor important assignments, decisions, and directives issued by the President and ensure timely follow-up and execution by concerned departments.
• Coordinate high-level meetings, conferences, institutional reviews, and official engagements, including preparation of Minutes of Meetings (MoM) and action-point trackers.
• Draft, review, and manage official correspondence, emails, reports, and confidential communications with internal and external stakeholders.
• Coordinate with government authorities, regulatory bodies, industry representatives, academic leaders, and other external stakeholders, as required.
• Maintain structured documentation, records, and confidential information pertaining to the President's Office.
• Utilize AI platforms such as ChatGPT, Microsoft Copilot, and other relevant AI tools for research, drafting, summarization, report preparation, and presentation development.
• Leverage AI-enabled tools for meeting transcription, Minutes of Meetings, action-item extraction, and follow-up management.
• Develop and maintain digital trackers, dashboards, and reporting formats to monitor institutional assignments, projects, and key deliverables.
• Identify opportunities to automate repetitive administrative activities and improve operational efficiency through AI-powered solutions.
• Ensure responsible AI usage while maintaining strict confidentiality, data privacy, information security, and accuracy of institutional information.

Key Skills & Competencies:

• Excellent verbal and written communication skills with strong command of English.
• Exceptional organizational, planning, prioritization, and time-management abilities.
• Strong executive presence, professional etiquette, and interpersonal skills.
• Excellent stakeholder management and cross-functional coordination capabilities.
• Strong drafting, documentation, report-writing, and presentation skills.
• Practical proficiency in AI tools such as ChatGPT, Microsoft Copilot, and other AI-enabled productivity platforms.
• Advanced working knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Ability to prepare executive summaries, management reports, and professional presentations.
• Strong analytical thinking, problem-solving, and follow-up capabilities.
• Ability to handle multiple priorities and work effectively in a fast-paced leadership environment.
• High degree of integrity, discretion, confidentiality, and accountability.
• Proactive approach with the ability to anticipate requirements and independently manage executive responsibilities.