Executive Assistant To Managing Director

Role & responsibilities

Key Responsibilities:

1. Administrative & Executive Support:
• Provide comprehensive administrative and secretarial support to the CMD.
• Manage daily schedules, appointments, meetings, and travel plans efficiently.
• Handle correspondence, confidential documents, and communication on behalf of the CMD.
2. Coordination & Communication:
• Act as a single point of contact between the CMD and internal departments, external stakeholders, and associates.
• Coordinate with plant heads, consultants, and vendors to ensure smooth information flow and timely execution of directives.
• Prepare meeting agendas, minutes, and follow-up action reports.
3. Project & Operational Assistance:
• Assist in monitoring ongoing projects, reviewing progress reports, and ensuring timely updates to the CMD.
• Support in data compilation, report preparation, and presentation drafting for management review meetings.
• Maintain and track key deliverables and ensure deadlines are met.
4. Travel & Liaison Duties (Mandatory):
• Frequent travel is mandatory to Shillong, Guwahati, and other project or plant locations as required by the CMD.
• Coordinate meetings, site visits, and external appointments on behalf of the CMD during travel.
• Liaise with local teams, government offices, clients, and business associates for smooth coordination and communication.
5. Confidentiality & Professional Conduct:
• Maintain utmost confidentiality regarding company strategies, discussions, and CMDs directives.
• Represent the CMD’s office with professionalism, discretion, and efficiency.
6. Follow-ups & Reporting:
• Track progress on key initiatives assigned by the CMD and prepare weekly/monthly status reports.
• Ensure timely reminders, updates, and feedback loops are maintained for all ongoing tasks.
7. Other Responsibilities:
• Support in event coordination, corporate communication, and public relations activities when required.
• Handle any other assignments or special projects as directed by the CMD.

Preferred candidate profile

• Graduate / Post Graduate in Business Administration, Commerce, Arts, or related field.
• 5 to 10 years of experience as an Executive Assistant, Personal Secretary, or similar role supporting senior leadership.
• Willingness and flexibility to travel frequently within India and abroad.
• Strong liaison skills with experience interacting with government officials, corporate clients, and business partners.
• Excellent communication skills (verbal & written) with proficiency in drafting official correspondence.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital collaboration tools.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work under pressure, handle confidential information, and meet tight deadlines
• Professional appearance, corporate etiquette, and ability to represent the CMD in high-level meetings.
• Self-motivated, proactive, and able to work independently with minimal supervision.