Senior Executive - Payroll & HR

Company: Shri Bajrang Alliance Limited (Goeld Frozen Foods)

Department: Human Resources & Administration

Designation:Senior Executive HR

Location: Urla, Raipur (Chhattisgarh)

Experience Required: 5-7 Years

Qualification: MBA / PGDM in HR, MHRM or equivalent qualification

Job Summary

We are looking for a detail-oriented and responsible HR professional to manage payroll operations, statutory compliances, and day-to-day administrative activities. The candidate should have hands-on experience in payroll processing, PF & ESIC challan generation, payroll-related statutory compliance, and general administration, including corporate mobile/SIM management and company vehicle coordination.

Key Roles & Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely completion.
• Verify attendance, leave, overtime, deductions, incentives, and other salary inputs.
• Prepare and maintain payroll registers, salary statements, and monthly payroll MIS reports.
• Coordinate with departmental heads for attendance discrepancies and payroll corrections.
• Handle employee payroll queries, salary revisions, arrears, and Full & Final settlements.

2. PF, ESIC & Statutory Compliances

• Prepare, verify, and generate monthly PF and ESIC challans within statutory deadlines.
• Manage PF ECR filing, ESIC contributions, and employee registration formalities.
• Handle PF UAN generation, KYC updates, employee exits, and related documentation.
• Ensure compliance with applicable payroll-related statutory requirements.
• Maintain statutory registers, compliance records, and supporting documents for audits and inspections.
• Coordinate with statutory authorities and consultants whenever required.

3. HR Administration & Employee Records

• Maintain accurate employee master data, personnel files, and HRMS records.
• Assist in employee onboarding, documentation, confirmation, and exit formalities.
• Prepare HR-related reports, letters, and employee documentation.
• Support the implementation of HR policies and internal administrative procedures.

4. Corporate Mobile & SIM Management

• Manage company-issued mobile phones, SIM cards, and corporate connections.
• Coordinate with telecom service providers for new connections, replacements, activation, deactivation, and plan modifications.
• Maintain updated records of SIM allocation, mobile handsets, and employee-wise usage.
• Verify telecom bills, monitor expenses, and coordinate timely bill payments.
• Ensure proper handover and recovery of company-issued devices and SIM cards during employee transfers and exits.

5. Vehicle & Transport Management

• Coordinate the daily allocation and movement of company vehicles and drivers.
• Maintain vehicle-related records, including insurance, PUC, servicing, maintenance, and renewal schedules.
• Monitor fuel consumption, vehicle logbooks, and transportation expenses.
• Coordinate vehicle arrangements for official visits, guests, and employee-related requirements.
• Liaise with drivers, transport vendors, and service providers to ensure smooth vehicle operations.

6. General Administration & Coordination

• Manage day-to-day administrative requirements and coordinate with internal departments and external vendors.
• Verify administrative bills, maintain expense records, and support cost-control initiatives.
• Ensure timely renewal and maintenance of administrative contracts and services.
• Prepare periodic HR and administration MIS reports for management review.

Required Skills & Competencies

• Strong practical knowledge of payroll processing and statutory payroll compliances.
• Hands-on experience in PF ECR filing, ESIC challan generation, and statutory documentation.
• Proficiency in MS Excel, HRMS, and payroll software.
• Experience in corporate telecom administration and vehicle management.
• Good communication, coordination, and vendor-management skills.
• Strong numerical accuracy, documentation, and problem-solving abilities.
• Ability to manage multiple responsibilities while meeting strict deadlines.

Preferred Candidate Profile

• 57 years of relevant experience in HR payroll, statutory compliance, and administration.
• Candidates with experience in manufacturing or factory-based HR operations will be preferred.
• Must have independently handled monthly payroll and PF/ESIC compliance activities.
• Should be comfortable coordinating with employees, government authorities, telecom vendors, and transport service providers.

Reporting To: HR & Administration Head

Key Performance Expectations:

• Timely and error-free payroll processing.
• 100% timely statutory challan filing and compliance documentation.
• Accurate management of corporate mobile/SIM inventories.
• Efficient vehicle coordination and administrative cost control.
• Timely submission of HR and administration MIS reports.