Back Office Executive

Role & responsibilities

• Manage daily back-office operations, data entry, and documentation.
• Prepare, maintain, and update project-related records and reports.
• Maintain records of purchase orders, work orders, bills, invoices, and quotations.
• Coordinate with site engineers, project managers, accounts, and other departments.
• Prepare and maintain Excel sheets, MIS reports, and daily work reports.
• Verify documents and ensure data accuracy before submission.
• Maintain soft copies and hard copies of important company documents.
• Assist in preparing tender-related documents and project files.
• Follow up with internal departments for pending documents and approvals.
• Handle emails, official correspondence, and document sharing.
• Maintain records of materials, attendance, expenses, and project updates as required.
• Support management in preparing presentations, reports, and other official documents.
• Ensure timely submission of reports and documents to the concerned departments.
• Monitor pending tasks and maintain proper follow-up records.
• Coordinate with head office and project sites for smooth information flow.
• Use MS Excel, MS Word, email, and other office software for daily operations.
• Ensure all assigned tasks are completed accurately and within deadlines.

Preferred candidate profile

• Qualification: 12th Pass to Graduate (Any Stream).
• Experience: Freshers can apply; experienced candidates are also welcome.
• Computer Skills: Basic knowledge of MS Excel, MS Word, and email handling.
• Data Entry: Good typing speed with accuracy.
• Communication: Basic communication and coordination skills.
• Work Skills: Attention to detail, time management, and record keeping.
• Attitude: Responsible, organized, and willing to learn.
• Location: Surat, Gujarat.

Perks and benefits