Purchase Executive - IT

Key Responsibilities:

• Vendor Management: Identify, evaluate, and select suppliers based on quality, price, and delivery capabilities. Foster positive relationships with vendors for optimal service delivery.
• Procurement Process: Manage end-to-end procurement process including PR, PO creation, order fulfilment, and invoice processing for IT equipment, software, and services. Coordinate with departments for material code creation and budget allocation.
• Creation of Purchase Orders (POs): Accurately create and process purchase orders, ensuring compliance with company policies and budgets.
• Contract Negotiation: Negotiate contracts with suppliers to secure favorable terms and conditions, aligning with company policies and budget constraints.
• Budget Management: Assist in managing the procurement budget, track expenditures, and identify cost-saving opportunities. Ensure correct cost centre allocation.
• Inventory Management: Monitor IT supplies and equipment inventory levels, ensure timely replenishment, and minimize excess stock. Maintain records of disposed IT Assets as per policy.
• IT Asset Management: Monitor IT Assets movement, software subscriptions, and update IT Asset Register/Record. Manage in-stock data and material allocation.
• Software: Maintain Software Life Cycle including purchase, expiry notifications, and inventory management.
• Compliance: Ensure adherence to procurement policies, procedures, and regulatory requirements. Provide data for audit requirements.
• Reporting: Generate reports on procurement activities, budget utilization, IT Asset allocation/utilization, and submit to Management.

Qualifications:

• Education: Bachelor's degree in business administration, Supply Chain Management, Information Technology, or related field.
• Experience: 2-4 years of procurement experience, preferably in the IT sector.

Skills:

• Strong negotiation and communication skills.
• Proficiency in Microsoft Word, Excel, Power Point, and procurement software like SAP, BAAN, and Microsoft Dynamics.

Knowledge:

- Familiarity with IT products, software, and services.

In addition to the detailed job responsibilities and qualifications mentioned above, you will have the opportunity to enjoy benefits such as health insurance and provident fund. The work location for this position is in person.

(Job Types: Full-time, Permanent),