Pegasystems - Assistant Project Manager

Role Overview:

We are seeking a proactive, detail-oriented Assistant Project Manager with a strong engineering background and excellent communication skills to support the planning, execution, and delivery of immersive XR projects. In this role, you will work closely with the Chief Project Officer (CPO), internal teams, and clients to ensure projects are completed on time, within scope, and budget while maintaining high standards of quality, accuracy, and client satisfaction.

Key Responsibilities:

Project Planning & Documentation:

- Review and approve project scope, objectives, deliverables, and success metrics.

• Approve project documentation including engineering storyboards, project plans, and technical reports.

- Collaborate with Team Leads to develop project timelines and adjust schedules as needed.

Resource Planning:

- Coordinate with departments to allocate resources effectively.

- Monitor resource availability and utilization to ensure optimal deployment.

Compliance & Monitoring:

- Ensure adherence to internal processes, regulatory standards, and quality frameworks.

- Maintain audit-ready documentation throughout the project lifecycle.

Risk & Escalation Management:

- Maintain and update a centralized Risk Register.

• Identify, evaluate, and implement risk mitigation strategies.

- Escalate critical concerns to the CPO and drive resolution follow-ups.

Project Budgeting:

- Support budget formulation with cross-functional teams.

- Track expenditures, flag discrepancies, and propose corrective actions.

Change Management:

- Maintain logs of change requests and assess their impact on scope and resources.

- Drive internal approvals and update project documentation accordingly.

Vendor Management:

- Coordinate with external vendors to manage timelines and deliverables.

- Monitor SLA compliance and resolve vendor-related issues.

Task Coordination:

- Assign tasks with clearly defined responsibilities.

• Track progress and maintain accountability across the team.

- Provide regular updates to the CPO.

Communication & Reporting:

- Maintain regular communication with project stakeholders, including clients, team members, and

senior management.

• Prepare and deliver project status reports, highlighting key milestones, risks, and issues.

- Facilitate meetings and ensure proper documentation of discussions and decisions.

Quality Assurance:

- Oversee internal reviews and approvals of all deliverables.

- Ensure all outputs meet quality benchmarks and client expectations.

Engineering Storyboards & Project Engineer Oversight:

- Develop and review detailed technical storyboards for alignment with project goals.

• Train and mentor Project Engineers on documentation standards.

- Supervise performance and task delivery of the engineering team.

Continuous Improvement & Team Support:

- Promote a culture of collaboration and continuous learning.

• Identify process improvement opportunities and implement best practices.

- Support the CPO in team leadership, motivation, and conflict resolution.

Required Qualifications:

• Proven experience of 2-3 years in project coordination or management, ideally in tech.

• Strong organizational, analytical, and multitasking abilities.

• Familiarity with tools like Jira, Trello, Asana, or MS Project.

• Understanding of Agile, Waterfall, or Hybrid project methodologies.

• Excellent communication skills (written and verbal).

• Ability to handle pressure and manage multiple stakeholders.

• Strong Project Management & Organizational Skills.

• Leadership & Team Collaboration.

- Escalation & Change Management. Show more Show less