Company Secretary (CS)

Key Responsibilities

• Statutory Compliance
• Ensure compliance with the Companies Act, SEBI regulations, FEMA, and other corporate laws
• File statutory returns, maintain registers, and prepare minutes of meetings
• Oversee secretarial audits and liaise with regulators (MCA, ROC, SEBI, RBI)
• Corporate Governance
• Advise the Board on corporate governance best practices
• Draft board resolutions, agendas, and minutes
• Facilitate communication between directors, shareholders, and regulators
• Board & Shareholder Support
• Organize board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs)
• Draft notices, explanatory statements, and shareholder communications
• Manage share transfers, issuance, and compliance with listing requirements
• Advisory Role
• Provide guidance on mergers, acquisitions, restructuring, and corporate strategy
• Ensure compliance in matters of corporate finance, foreign investment, and joint ventures
• Support directors in fiduciary duties and risk management
• Documentation & Records
• Maintain statutory registers (members, directors, charges, contracts, etc.)
• Draft annual reports, disclosures, and compliance certificates
• Ensure proper custody of company seal and legal documents