HR And Secretary

Role

Job Title: Executive HR, Administration & Executive Secretary to MD

Location: Chennai

Experience: 05 Years

Employment Type: Full-Time/hybrid

Industry: Software and Investment Company

Salary: As per industry standards

Job Summary:

We are seeking a young, dynamic, highly organized Executive HR & Administration who will also function as the Executive Secretary to the Managing Director (MD). The candidate will be responsible for managing HR operations, recruitment, payroll coordination, administration, facility management, and end-to-end coordination of the MDs day-to-day activities.

• This is a high-responsibility role requiring maturity, confidentiality, leadership ability, and strong coordination skills.
• Key Responsibilities:
• 1. Executive Secretary to MD:

• Coordinate MD’s daily schedule, meetings, and appointments
  
• Manage travel arrangements (transport, tickets, accommodation)
  
• Oversee food arrangements and daily logistics
  
• Handle confidential documents and communication
  
• Coordinate with internal teams and external stakeholders on behalf of MD
  

2. HR & Recruitment:

• Identify manpower requirements across departments
  
• Source and procure candidates through portals and references
  
• Conduct initial screening and coordinate interviews
  
• Manage onboarding & documentation process
  
• Maintain employee records and HR compliance
  

3. Payroll & Accounts Coordination:

• Process payroll and attendance management
  
• Coordinate with Accounts team for salary disbursement
  
• Handle basic accounts tracking and vendor payments
  
• Coordinate with Auditor for documentation and compliance
  

4. Administration & Facility Management:

• Oversee office administration operations
  
• Manage facility maintenance (electricity, internet, infrastructure)
  
• Supervise housekeeping and ensure office hygiene
  
• Vendor coordination & procurement of office supplies
  

5. Staff Management & Culture:

• Handle existing staff and resolve workplace concerns
  
• Motivate employees and build a positive work environment
  
• Monitor discipline, attendance, and performance
  
• Support leadership in creating a growth-oriented culture
  

Required Skills:

• Strong communication and coordination skills
  
• Leadership and team management ability
  
• High level of confidentiality and integrity
  
• Strong organizational & multitasking skills
  
• Knowledge of payroll processing and basic accounting
  
• Vendor management and negotiation skills
  
• Proficiency in MS Office
  

Qualification:

• Any Graduation
  
• 0–5 years experience in HR & Administration preferred
  

Desired Traits:

• Energetic & proactive
  
• Strong decision-making skills
  
• Professional & well-presented
  
• Problem-solving mindset
  
• Ability to work directly with senior leadership
  

Why Join Us?

• Direct exposure to top management
  
• Opportunity to lead HR & Admin functions
  
• Growth-driven organization
  
• Dynamic and leadership-oriented role & responsibilities

Website : https://smmindworks-omega.vercel.app/