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Job Description
Role Overview:
At Smith +Nephew, we are seeking an accomplished and dynamic Project Analyst to join our Data & Analytics team within IT, who will collaborate with the D&A Project teams focused on designing large-scale cloud data platform data-as-a-service offerings. This is an exciting time within Data & Analytics as we are redefining data delivery through the introduction of a companywide global platform underpinned by innovative technologies and a dynamic project team. D&A Project Analyst.
Role Overview: As a Project Analyst, you will support strategic projects by leading all aspects of and coordinating administrative project activities, coordinating and preparation of PMO documentation, tracking of project budget v. actuals, supervising internal labour hours for project participants, and researching and resolving budget discrepancies.
Collaboration with key collaborators crucial to ensure proper project information is understood and recorded. Responsible for supporting vendor management by preparing Statement of Works (SOW), PO creation and invoice tracking. Additionally, this position is also responsible for finding opportunities to streamline and simplify procedures and processes with the PMO/VMO scope of work, documenting the processes and training broader D&A team. This is a growth assignment role that will allow the candidate to shape the ongoing PMO/VMO processes, ways of working.
Responsibilities Strategy (15%): Actively engage and contribute to the overall project set-up and ways of working to ensure critical project elements are considered and documented throughout the project.
Design (25%): Establish the framework and process for administration of the project activities. Collaborate with Project Coordinator and VMO/PMO lead to drive process improvement, simplification of processes related to project spend tracking, vendor performance, and other related processes. Complete & Govern (40%):
- Complete monthly reconciliation and project actuals to budget, keep Project leadership advised of issues of project expenses.
- Collaborate with Work Stream leads to ensure project spend is accounted for in project spend tracker
- Identify discrepancies in project actuals and flag to Finance for resolution. Follow-up until discrepancies are resolved
- Bring up issues within project budget, labor hours, or other project related issues to the PM and PMO/VMO lead
- Complete accrual submission for assigned projects with due dates
- Submit project SOWs for signature and raise subsequent POs
- Ensure vendor's submit project related invoices monthly assigned projects, track spend against SOW, and resolve discrepancies as needed
- Call out unresolved discrepancies to Project Coordinator, PMO lead promptly.
- Support Project Coordinator in tracking key project due dates and sending reminders team members for task completion by due dates.
- Coordinate the preparation of PMO documentation, review & approvals, and submit requests for Project Phase Gates.
- Participate in project meetings to stay informed of project status
- Track and report on internal labor hours and investigate discrepancies between planned and actuals, flag to Finance for resolution.
- Keep resource managers advised of discrepancies in actual time booking against project v. budget, call out to PMO/VMO lead as needed.
- Work with collaborators across D&A functions to find opportunities for simplification of processes within PMO/VMO, implement and roll-out of the improvements.
- Follow established processes, offer insights for process improvement and implement & train to revised processes. Communicate & Train (20%):
- Keep Project SteerCo informed of project actuals to budget and highlight issues/concerns of project spend.
- Collaborate with Work Stream leads ensure all project spend is accounted for in the project spend tracker.
- Keep resource managers informed of discrepancies actual time booked against project v. budget
- Participate in project meetings and facilitate as needed, to stay informed of project status and support communication of key dates and reminders to team members
- Communicate and train on new/revised processes.
- Location: Hybrid
- Positive demeanor and a strong commitment to delivering quality work.
- Analytical and problem-solving skills with acute attention to detail.
- Attention to detail, good interpersonal and communication skills (both verbal and written)
- Ability to work efficiently in teams of technical and non-technical individuals
- Critical thinking skills
- Skill and comfort working in a constantly evolving environment; up for any challenge
- Demonstrated ability to continuously learn, work independently, and make decisions with minimal direction
- Commitment to getting things done; from start to finish!
- Physical Demands: Travel Requirements: <5%
Skills
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About Company
Smith+Nephew, a global medical technology company, offers diverse career opportunities through Smith+Nephew Careers. With a rich heritage spanning over 160 years, Smith+Nephew pioneers advanced solutions in orthopedics, sports medicine, and wound care, enhancing patient outcomes worldwide. Smith+Nephew Careers attract individuals passionate about healthcare, innovation, and making a positive impact. As part of Smith+Nephew's dedicated team, professionals contribute to cutting-edge research, development, and customer service. Embracing a culture of collaboration and excellence, Smith+Nephew fosters career growth through training, mentorship, and advancement opportunities. Join Smith+Nephew Careers to embark on a meaningful journey in shaping the future of healthcare.
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