Sr. Executive Procurement

1. Job Purpose

2. Key Responsibilities

A. Procurement & Purchase Coordination

• Handle procurement activities for Solar EPC project materials as per approved requirements and project schedules.
• Obtain quotations from approved/new vendors and prepare comparative statements.
• Coordinate with vendors for price, delivery schedule, payment terms and technical/commercial clarifications.
• Prepare and process Purchase Requisitions, RFQs, Comparative Statements, Purchase Orders and Work Orders.
• Follow up with vendors for order acknowledgement and committed delivery dates.
• Monitor open POs and ensure timely closure of pending actions.
• Support negotiation with vendors for price, delivery and commercial terms.

B. Material Planning & Project Coordination

• Coordinate with Project and Planning teams to understand project-wise material requirements.
• Prepare project-wise material requirement and procurement tracking reports.
• Monitor material availability against project schedules.
• Identify potential material shortages and escalate them in advance.
• Coordinate with Engineering for approved makes, specifications and BOQ requirements.
• Ensure procurement is aligned with project execution priorities.

C. Vendor Management

• Coordinate with vendors for order execution and delivery commitments.
• Maintain vendor performance records covering:
  • Price
  • Quality
  • Delivery
  • Responsiveness
  • Payment/commercial compliance
• Follow up for delayed materials and take corrective action.
• Coordinate with Quality/Engineering teams for material inspection and approval where required.
• Support vendor development and identification of alternate suppliers.

E. Stores & Inventory Coordination

• Coordinate with stores for material receipt and GRN status.
• Monitor project-wise material availability and consumption.
• Track excess, shortage, damaged and rejected materials.
• Coordinate material transfer between warehouse and project sites.
• Support inventory reconciliation and periodic stock verification.
• Ensure proper documentation for material movement.

F. ERP & MIS

• Maintain accurate procurement and SCM transactions in ERP/Odoo.
• Prepare daily/weekly/monthly procurement reports.
• Maintain:
  • Open PO report
  • Pending delivery report
  • Vendor-wise procurement report
  • Project-wise material status
  • Material shortage report
  • Logistics tracking report
  • Procurement savings report
• Ensure timely updating of procurement status in ERP.

G. Commercial Coordination

• Coordinate with Finance for vendor invoice processing.
• Verify PO, GRN, invoice and supporting documents before submission.
• Follow up for discrepancies in invoices and documentation.
• Monitor vendor payment status and coordinate with vendors regarding payment-related queries.
• Ensure procurement is carried out within approved budgets and commercial terms.

3. Key Performance Indicators (KPIs)

• On-time material availability for projects
• PO processing turnaround time
• Vendor on-time delivery %
• Procurement cost savings
• Purchase price variance
• Open PO ageing
• Material shortage incidents
• Logistics cost per project
• Vendor performance score
• ERP/MIS accuracy
• Reduction in emergency purchases

4. Required Qualification

• Bachelor's degree in Engineering, Supply Chain,or related field.
• MBA/PGDM in/Procurement will be an advantage.

• 3–6 years of experience in Procurement.
• Experience in Solar EPC, Renewable Energy, Electrical EPC.

5. Required Skills

• Procurement and vendor management
• Material planning
• Logistics coordination
• Commercial understanding
• Negotiation skills
• MS Excel – Intermediate/Advanced
• ERP knowledge; Odoo/SAP experience preferred
• Good analytical and MIS reporting skills
• Strong follow-up and coordination ability
• Good communication skills
• Ability to manage multiple projects simultaneously

6. Preferred Industry Knowledge

• Solar PV Modules
• Inverters
• MMS / Structures
• DC/AC Cables
• LT/HT Panels
• Transformers
• Earthing Materials
• SCB/SMB
• Electrical BOS
• Civil materials
• Fasteners and consumables
• Module mounting accessories

7. Competencies

• Ownership & accountability
• Vendor relationship management
• Problem solving
• Analytical thinking
• Commercial awareness
• Planning & prioritization
• Cross-functional coordination
• Negotiation
• Attention to detail
• Result orientation