Statutory Compliance & Industrial Relations

bjective

To lead the overall HR and IR function at the plant, ensuring effective management of statutory compliance, liaisoning with government authorities, employee relations, contract labour management, HR operations and administrative activities. The role will be responsible for ensuring 100% statutory compliance and maintaining strong relationships with government departments and regulatory authorities.

2. Key Responsibilities

A. Statutory Compliance & Government Liaisoning

• Ensure compliance with all applicable labour laws, factory regulations and statutory requirements.
• Regular liaisoning and coordination with the Factory Inspector / Directorate of Industrial Safety & Health (DISH).
• Coordinate factory inspections, statutory audits, notices, queries and regulatory submissions.
• Manage Factory Licence, renewals, amendments and other statutory permissions.
• Ensure compliance related to PF, ESIC, Bonus, Gratuity, Minimum Wages, Payment of Wages and other applicable labour legislations.
• Handle PF and ESIC inspections, notices, assessments, claims and departmental correspondence.
• Coordinate with Labour Commissioner, Assistant Labour Commissioner, Factory Inspector, PF and ESIC authorities.
• Ensure maintenance of statutory registers, records, returns and documentation.
• Monitor compliance with applicable provisions relating to contract labour, inter-state migrant workers and other applicable labour regulations.
• Ensure timely renewal of all statutory licences and registrations.

B. Industrial Relations & Employee Relations

• Manage day-to-day industrial relations and maintain a healthy working environment.
• Handle worker grievances, disciplinary matters, domestic enquiries and misconduct cases.
• Manage union-related matters, negotiations and settlements, wherever applicable.
• Ensure effective communication between management, employees and contract workers.
• Handle labour disputes and coordinate with legal advisors and labour authorities.

C. Contract Labour Management (CLM)

• Monitor contract labour deployment, attendance, wages and statutory compliance.
• Ensure contractors submit PF, ESIC, wage sheets, bank payment proofs, muster rolls and other compliance documents.
• Conduct periodic verification of contract manpower and contractor records.
• Ensure contractor bills are processed only after proper statutory verification.
• Monitor contractor registrations, licences and renewals.

D. Plant HR Operations

• Manage recruitment, onboarding, induction, transfers and employee separation.
• Oversee attendance, leave management, payroll inputs and overtime control.
• Ensure effective implementation of HR policies and procedures.
• Coordinate performance management, employee engagement and training initiatives.
• Maintain accurate employee master data and HR MIS.

E. Administration & Employee Welfare

• Oversee plant administration, employee facilities and welfare activities.
• Ensure proper management of canteen, transport, housekeeping, labour colony and other facilities.
• Monitor compliance with applicable welfare and workplace safety requirements.
• Coordinate with EHS and other departments on employee safety and welfare matters.

3. Key Competencies & Skills

• Strong knowledge of labour laws and statutory compliance.
• Excellent liaisoning skills with government authorities.
• Hands-on experience dealing with Factory Inspector / DISH, PF and ESIC departments.
• Strong understanding of industrial relations and contract labour management.
• Ability to independently handle statutory inspections and audits.
• Strong communication, negotiation and problem-solving skills.
• High ownership, integrity and ability to manage a large plant workforce.

4. Qualification & Experience

• MBA / PG Diploma in HR / MSW / Labour Welfare or equivalent qualification.
• 1015 years of experience in Plant HR, preferably in steel or heavy manufacturing industries.
• Minimum 5 years of experience in independently handling statutory compliance and government liaisoning.
• Candidates with hands-on experience in Factory Inspector coordination, PF, ESIC and Labour Department matters will be preferred.

5. Key Performance Indicators (KPIs)

1. 100% statutory compliance within prescribed timelines.
2. Zero major statutory non-compliances and penalties.
3. Timely renewal of factory licences and other statutory approvals.
4. Effective handling and closure of government inspections and notices.
5. 100% verification of contractor statutory compliance before bill processing.
6. Timely and accurate payroll and attendance inputs.
7. Effective grievance resolution and industrial relations management.
8. Maintenance of updated statutory registers, records and documentation.
9. Reduction in employee grievances and labour-related disputes.
10. Effective management of plant HR and administration activities.Role & responsibilities

Preferred candidate profile