Human Resource Operations And Process Associate

Key Roles & Responsibilities:

Employee Onboarding & Documentation

• Manage the complete employee onboarding process for new joiners.
• Collect and verify employee documents and maintain employee records.
• Prepare and maintain employee-related HR documentation.
• Explain company policies, rules, attendance, leave, wage and other HR procedures to new employees.
• Assist in preparing SOPs and providing necessary training/orientation to new employees during onboarding.

Daily Wage Calculation and Payroll Support

• Calculate daily wages based on approved wage rates, attendance, working shifts, and applicable bonus provisions.
• Maintain Daily Worker Wage Records using Google Sheets.
• Verify wage calculations against attendance records and supporting documents.
• Identify discrepancies in attendance, wage rates or payment calculations and coordinate with the relevant site personnel for clarification.
• Prepare Daily Wage Summaries and consolidated Bi-Weekly Wage statements as required for payment.
• Maintain the Historical Wage Data for verification, reconciliation, and audit purposes.

Equipment Allocation Reporting

• Collect daily equipment details from site engineers and authorized supervisors.
• Maintain the Daily Equipment Allocation Report using Google Sheets.
• Record Details Equipment details including Equipment Code, Equipment Registration Number, Equipment type, Project Name, Assigned Operator / Driver and Working / Idle status.
• Record the reason for changes in the Working/Idle Equipment status in the Allocation Report Remarks for easier reference for the company management in the future.
• Maintain historical equipment allocation records for management review, cross department monitoring, and internal verification.

Leave & Attendance Management

• Maintain employee attendance and leave records.
• Receive and process employee leave requests in the company portal as per the company policy.
• Coordinate with Managers and Site Supervisors for leave approvals.
• Monitor absenteeism and manpower availability.
• Provide accurate attendance and leave data for payroll processing.

Administration & Employee Support

• Handle day-to-day HR and administrative activities.
• Coordinate employee-related administrative requirements at office and project sites.
• Maintain HR files, registers, trackers and other administrative records.
• Support management in implementing HR policies, procedures and operational requirements.
• Handle employee queries and coordinate with the concerned department for timely resolution.
• Support management with other operational tasks as requested.

Data Management and Reporting

• Maintain organized Google Sheets for Wages Calculations, Equipment Allocation and Payroll Processing
• Use Advanced Excel Formulas, Filters, Data Validation tools and Conditional Formatting to improve Reporting accuracy and efficiency.
• Highlight variations, pending approvals, missing information, and discrepancies requiring management attention.
• Maintain consistent report formats, naming conventions, document versions, and reporting timelines.
• Ensure that reports are updated promptly and that authorized personnel can access the required information.
• Support management with historical data, comparative summaries, and other operational reports as requested.

Communication and Coordination

• Coordinate with Site Engineers, Supervisors, Project Managers, the MIS Department and the Accounts Department to collect and verify required information.
• Follow up on incomplete Attendance Records, missing Equipment details, and delayed Report submissions.
• Maintain systematic digital records of Wage Reports, Equipment Allocation Reports and supporting documents.
• Assist in preparing other site administration reports related to manpower deployment, daily work progress, or resource utilization when required.
• Follow company procedures for documentation, reporting, data security, and record retention.
• Perform other reasonable reporting and administrative duties assigned by the reporting manager.