Executive Assistant

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Job Title: Executive Assistant

Experience: 1 - 4 Years

Working Days: Monday to Friday (Saturday & Sunday Off)

About the Role

We are looking for a smart, proactive, and highly organized Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires managing schedules, communications, and travel across international time zones, particularly the US.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel plans.
• Coordinate virtual and in-person meetings, prepare agendas, and follow up on action items.
• Handle international meeting scheduling across different time zones (especially US).
• Manage travel arrangements including flights, accommodation, and detailed itinerary planning.
• Screen calls, emails, and correspondence; prioritize and respond when required.
• Prepare reports, presentations, and Minutes of Meeting (MOM).
• Act as a point of contact between leadership and internal/external stakeholders.
• Maintain strict confidentiality of sensitive information.
• Provide administrative and coordination support as required.

Skills & Requirements

• 1 - 4 years of experience in Executive Assistance / Administration / Coordination roles.
• Strong written and verbal communication skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint) and email management.
• Strong organizational and multitasking abilities.
• Ability to work independently and take ownership.
• Flexible and adaptable to dynamic work requirements.
• High level of discretion, professionalism, and integrity.