Personal Secretary /Admin

Key Responsibilities:

Executive Personal Support:

• Manage and coordinate daily personal appointments and household calendar
• Liaise with stakeholders for alignment of personal and professional commitments
• Draft personal correspondence, reminders, and prepare briefs for the Management
• Organize and accompany the Management to private events, family functions, or visits as required

Household Coordination:

• End to end Monitoring residence staff (drivers, cooks, Gardeners, housekeepers, etc.) and household related works and getting work done
• Ensure the residence is well maintained, organized, and guest-ready at all times
• Manage personal errands, shopping, courier services, and vendor follow-ups
• Oversee home deliveries, repairs, and inventory of essential supplies
• To maintain duty log and documentation of all workers and vendors

Travel & Event Support:

• Plan personal travel including ticketing, hotel bookings, and itineraries
• Handle logistics for family occasions, private functions, or executive retreats
• Coordinate guest hospitality at the residence

Confidentiality & Discretion:

• Handle sensitive personal, family, and financial information with the highest level of trust
• Maintain discretion in communication and documentation
• Any other tasks from time to time

Key Skills & Attributes:

• Strong verbal and written communication (English & regional language)
• High level of personal etiquette and professionalism
• Tech-savvy comfortable with email, WhatsApp, online shopping, Google Calendar, etc.
• Discreet, reliable, and trustworthy
• Proactive, disciplined, and detail-oriented
• Presentable and courteous at all times