Executive Assistant To Managing Director- Male

Role & responsibilities

1. Executive Coordination & Calendar Management

• Manage the MDs daily calendar, appointments, and travel schedules.
• Schedule internal & external meetings, ensuring optimal time management.
• Coordinate meeting logistics including venue, virtual links, agenda circulation, and follow-ups.
• Handle travel bookings, ticketing, accommodation, and itinerary planning.

2. Meeting Management & Documentation

• Prepare meeting agendas in consultation with MD and stakeholders.
• Attend meetings and record Minutes of Meeting (MOM) and Memorandum of Actions (MOA).
• Track action items and ensure timely closure through follow-ups.
• Maintain structured records of all meetings for future reference.

3. Coordination with Leadership & Departments

• Act as a liaison between the MD, CEO, HODs, and cross-functional teams.
• Coordinate for departmental updates, progress reviews, and decision follow-ups.
• Facilitate smooth communication flow across departments.

4. MIS Reporting & Executive Dashboards

• Collect data from departments and prepare MIS reports for management review.
• Develop and maintain executive dashboards and performance summaries.
• Prepare weekly, monthly, and quarterly performance reports.

5. Data Management & Analytics

• Create advanced Excel reports, trackers, and performance dashboards.
• Analyze meeting outcomes and departmental performance metrics.
• Provide insights through meeting analytics and decision tracking.

6. Documentation & Communication

• Draft professional emails, presentations, and executive briefs.
• Maintain confidential records and sensitive documents.
• Support MD in preparing presentations, reports, and board materials.

Required Skills & Competencies

• Excellent organizational and multitasking abilities
• Strong written & verbal communication skills
• Advanced MS Excel & reporting skills (Pivot tables, dashboards, analytics)
• Proficiency in MS Office, Google Workspace & virtual meeting tools
• Strong follow-up and coordination capabilities
• High level of discretion and confidentiality
• Analytical thinking and problem-solving ability