Purchase Assistant

Role & responsibilities

• Purchase & Work Order Management: Create, issue, and track Purchase Orders (PO) and Work Orders (WO) accurately in compliance with company guidelines.
• Vendor Coordination: Act as the primary point of contact for external suppliers and service providers to ensure timely deliveries and service completion.
• Rigorous Follow-Ups: Conduct proactive follow-ups with vendors regarding order confirmations, shipment status, service timelines, and outstanding delivery delays.
• Document Control: Maintain systematic, error-free documentation of all procurement paperwork, including quotations, proforma invoices, delivery challans, and goods receipt notes (GRN).
• Record Keeping: Organize and manage physical and digital records of vendor databases, contract history, agreements, and price lists for easy retrieval and auditing.
• Internal Coordination: Coordinate closely with internal teams (such as accounts/finance for payment follow-ups and plant operations for stock requirements) to ensure a smooth, uninterrupted supply chain.