EA To Director

• Job Purpose To provide high-level, confidential administrative and operational support to the Director(s) ensuring smooth functioning of the director's office, efficient diary management, and effective communication across departments.

Key Responsibilities

• Calendar & Meeting Management:
• Manage the Director's daily schedule, including scheduling appointments, prioritizing meetings, and organizing conferences or video calls.
• Communication Liaison:
• Act as the first point of contact for the Director, handling emails, phone calls, and screening, while maintaining high confidentiality.
• Secretarial & Administrative Tasks:
• Prepare, edit, and format documents, reports, memos, and presentations.
• Travel & Logistics:
• Organize travel arrangements, including booking flights, hotels, and coordinating logistics for business trips.
• Office Coordination:
• Liaise with internal departments (Production, Accounts, HR, Sales) to ensure the Director's instructions are executed.
• Documentation & Reporting:
• Maintain records, expense management, and prepare Minutes of Meeting (MoM).

Required Skills and Qualifications

• Experience:
• Previous experience as an EA/PA or in a similar secretarial role is generally preferred.
• Communication:
• Excellent verbal and written communication skills in English, Hindi, and Bengali (preferred for local coordination).

Technical Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Education:
• Any Graduate.
• Attributes:
• High level of discretion, time management, and ability to work under pressure.