Junior Accountant

JOB TITLE: Junior Accountant

Industry: Retail & Distribution

Location: Bangalore, Karnataka

Department: Finance & Accounts

Employment Type: Full-time

Experience Required: 13 Years

Qualification: B.Com / M.Com / BBA Finance

Reporting To: Finance Manager / Chief Accountant

Job Summary

We are looking for a detail-oriented and responsible Junior Accountant to support our Finance & Accounts department in managing day-to-day accounting operations.

The candidate will be responsible for maintaining accurate financial records, processing sales and purchase transactions, managing accounts receivable and payable, performing bank reconciliations, supporting inventory accounting, assisting with GST and TDS compliance, and supporting monthly and annual financial closures.

The ideal candidate should have a good understanding of accounting principles, practical knowledge of GST and TDS, proficiency in MS Excel, and preferably experience working with Tally Prime or ERP systems.

Key Responsibilities

1. Day-to-Day Accounting Operations

• Record sales, purchases, receipts, payments, journal entries, debit notes and credit notes.
• Verify invoices, supporting documents, approvals and GST details before processing transactions.
• Maintain accurate general ledger, customer, supplier, bank and expense records.
• Maintain proper accounting records for branches, departments and cost centres.
• Manage petty cash transactions and assist with physical cash verification.
• Support inter-branch and intercompany accounting and reconciliations.
• Identify duplicate, incomplete or incorrectly classified transactions.
• Reconcile data from POS, e-commerce, inventory and payment gateway systems.

2. Accounts Receivable

• Verify sales invoices against sales orders, delivery documents and applicable tax requirements.
• Record and allocate customer receipts accurately.
• Maintain customer ledgers and perform regular account reconciliations.
• Prepare daily and weekly collection reports.
• Track outstanding payments and overdue customer accounts.
• Coordinate with customers and the sales team for payment follow-ups.
• Monitor customer credit limits and payment terms.
• Maintain records of customer advances, discounts, rebates, sales returns and credit notes.

3. Accounts Payable

• Verify supplier invoices against purchase orders and goods receipt notes.
• Perform three-way matching of purchase orders, goods receipts and supplier invoices.
• Check invoice quantities, rates, discounts, taxes and payment due dates.
• Maintain supplier ledgers and perform vendor reconciliations.
• Prepare supplier payment schedules and payment proposals.
• Maintain records of supplier advances, debit notes and purchase returns.
• Prevent duplicate payments and ensure proper documentation and approvals.
• Identify transactions applicable for TDS deduction.

4. Inventory & Distribution Accounting

• Reconcile inventory records between ERP systems, warehouses, retail locations and general ledger.
• Record stock transfers, goods in transit, sales returns and purchase returns.
• Assist with periodic physical stock verification and inventory counts.
• Investigate inventory shortages, excess stock and unusual stock movements.
• Support inventory valuation and landed-cost calculations.
• Track damaged, expired, slow-moving and obsolete inventory.
• Assist with gross margin reconciliation across products, categories and sales channels.

5. Bank, Cash & Payment Reconciliation

• Record bank receipts, payments, transfers, charges and other transactions.
• Prepare regular bank reconciliations for assigned accounts.
• Track unpresented cheques, deposits in transit and unidentified bank transactions.
• Maintain daily bank balance and cash position reports.
• Verify payment details and supporting documents before processing online payments.
• Reconcile cash, card, UPI, POS, payment gateway and marketplace collections.

6. Month-End & Year-End Accounting

• Complete assigned month-end and year-end accounting activities.
• Prepare schedules for receivables, payables, inventory, advances and fixed assets.
• Assist with accruals, prepayments, depreciation and provisions.
• Reconcile balance sheet and profit and loss accounts.
• Assist in preparing Trial Balance, Profit & Loss Account and Balance Sheet.
• Analyse financial variances and provide supporting information.
• Prepare audit schedules and supporting documents.
• Coordinate with auditors and respond to audit-related queries.

7. Cash Flow Reporting

• Prepare daily cash and bank position reports.
• Update short-term cash flow forecasts.
• Track expected customer collections, supplier payments, payroll and tax payments.
• Compare actual cash flows against forecasts.
• Highlight delayed collections, expected cash shortages and urgent payment requirements.
• Coordinate with sales, procurement and operations teams for cash flow updates.

8. GST, TDS & Statutory Compliance Support

• Verify GSTIN, HSN/SAC codes, tax rates and GST details on invoices.
• Reconcile purchase records with GSTR-2B.
• Assist with GST return preparation and tax reconciliations.
• Support TDS calculation, deduction, payment and return preparation.
• Maintain GST returns, TDS challans, tax certificates and compliance records.
• Assist with statutory audits, tax audits and other compliance activities.

Required Qualifications

• B.Com / M.Com / BBA in Finance or Accounting.
• 1–3 years of relevant accounting experience.
• Basic understanding of accounting principles and double-entry bookkeeping.
• Working knowledge of GST, TDS and Indian accounting practices.
• Experience in accounts payable, accounts receivable and bank reconciliation.
• Exposure to inventory accounting and financial reporting.
• Retail, FMCG, distribution or trading industry experience will be preferred.

Technical Skills Required

• Tally Prime
• MS Excel
• Pivot Tables
• VLOOKUP / XLOOKUP
• SUMIFS and data reconciliation
• Basic financial reporting
• GST and TDS documentation
• Knowledge of SAP / Oracle / Microsoft Dynamics or other ERP systems will be an advantage.

Required Skills & Competencies

• Strong numerical accuracy and attention to detail.
• Good understanding of accounting fundamentals.
• Analytical and problem-solving skills.
• Ability to manage multiple accounting transactions.
• Good organisational and time management skills.
• Ability to meet daily, weekly and monthly deadlines.
• Good written and verbal communication skills in English.
• Knowledge of Kannada or Hindi will be an advantage.
• High standards of integrity, confidentiality and accountability.

Preferred Candidate Profile

• Candidates with 1–3 years of hands-on accounting experience.
• Experience in retail, FMCG, distribution, consumer electronics or trading businesses preferred.
• Practical exposure to sales and purchase accounting.
• Experience with customer and supplier reconciliations.
• Basic knowledge of inventory accounting and GST compliance.
• Willingness to learn company accounting systems and processes.
• Ability to work independently on routine accounting activities and escalate discrepancies when required.