Documentation Executive

Key Job Responsibilities: Documentation Executive

• Compile, maintain, and manage project-related data and records accurately.
• Update and maintain all projects in the companys internal records and systems.
• Assist in the processing and preparation of project documentation.
• Verify all submitted documents and approved proposals for accuracy and completeness.
• File, sort, and organize documents systematically in both physical and electronic formats.
• Follow up with the sales team for missing or incomplete documents and verify received data.
• Conduct technical analysis of project-related data as required.
• Communicate and update relevant teams regarding any changes or revisions in ongoing projects.
• Provide documentation and administrative support to technical projects and departments.
• Receive, catalogue, store, and maintain technical drawings, reports, and related documentation in line with company policies and procedures.
• Allocate, maintain, and control the document numbering system for all project work.
• Ensure all hard copy and electronic records are accurately maintained and easily retrievable.
• Respond promptly to document retrieval requests, information searches, and general support requests from internal teams.
• Update project information accurately and in a timely manner.
• Submit applications to external entities on a project-wise basis, as required.

Knowledge and Essential Skills

• B.Com graduate
• High level of responsibility and professional integrity.
• Excellent attention to detail and accuracy.
• Ability to complete tasks efficiently while adhering to strict deadlines.
• Proficiency in computer applications, particularly Microsoft Windows and MS Excel.
• Practical, hands-on experience working with Excel is mandatory.
• Minimum Performance Standards
• All document verification and filing activities must be completed accurately and within defined timelines.
• Effective tracking, follow-up, and organization of missing documents and project data must be consistently maintained.
• Records should be well-organized, up to date, and readily accessible when required.