Administration Manager

Role & responsibilities -

1. Office & Facility Management:

• Ensure proper upkeep and maintenance of office infrastructure, cleanliness, utilities, and workspaces.
• Supervise housekeeping, security, travel desk, and vendor staff.
• Manage office leases, repairs, and space planning.

2. Vendor & Asset Management:

• Oversee procurement and maintenance of office supplies, furniture, and equipment.
• Maintain relationships with external vendors and negotiate contracts and service-level agreements.

3. Administrative Operations:

• Develop and implement standard administrative policies and procedures.
• Monitor budgets, expenses, and cost optimization in admin-related activities.
  
• Maintain administrative records, files, and reports.

4. IT & Communication Support (if included):

• Coordinate with IT support for system maintenance and employee tech needs.
• Oversee internal communication systems and office technology.

5. Event & Travel Management:

• Organize internal meetings, conferences, and employee events.
• Manage business travel logistics including bookings, accommodations, and reimbursements.

6. Compliance & Safety:

• Ensure compliance with health, safety, and legal regulations.
• Oversee fire safety, first aid, and emergency protocols.

7. Team Management:

• Lead and guide the admin team, ensuring clear delegation and accountability.
• Train and evaluate administrative staff performance.

Preferred candidate profile

• Masters degree in Business Administration, Management, or a related field
• 10+ years of experience in administrative or office management roles
• Strong leadership and team management abilities
• Excellent communication, negotiation, and organizational skills
• Proficiency in MS Office
• Ability to handle multiple tasks and work under pressure

Applications to be sent via email to "skandalgaonkar@tnsif.org" with the subject line "Admin Manager"