Sales Coordinator Vendor Registration & PreQualification

Job Summary

We are looking for an experienced Sales Coordinator – Vendor Registration & Prequalification with a strong background in Oil & Gas trading, commercial coordination, supplier registration, and prequalification.

The role requires hands-on experience in managing RFQs, quotations, commercial coordination, and vendor registration/prequalification processes with ADNOC Group companies, major EPC contractors, and other Oil & Gas stakeholders.

Key Responsibilities

• Manage customer RFQs, enquiries, technical specifications, and commercial requirements.
• Prepare quotations, costing sheets, price comparisons, and commercial offers.
• Source products from local and international suppliers.
• Coordinate with suppliers on pricing, delivery schedules, and commercial terms.
• Manage vendor registration and supplier prequalification processes.
• Prepare and submit prequalification documents, company profiles, certifications, and supporting records.
• Handle registrations with ADNOC Group companies, EPC contractors, and major Oil & Gas clients.
• Track registration status, renewals, approvals, and outstanding documentation.
• Coordinate with clients, procurement teams, and internal departments on registration requirements.
• Maintain vendor portals, registration trackers, and prequalification databases.
• Support tender and bid submissions where required.
• Follow up with customers on quotations, orders, and delivery schedules.
• Maintain supplier/customer databases, quotation history, and commercial records.
• Coordinate with Procurement, Logistics, Finance, and Sales teams for smooth order execution.
• Support business development activities and identification of new clients and suppliers.

Requirements

• 5–7 years of relevant experience in Sales Coordination, Commercial Coordination, Vendor Registration, or Prequalification.
• Strong experience within the Oil & Gas / Industrial Trading sector.
• Hands-on experience in ADNOC / EPC vendor registration and prequalification.
• Strong knowledge of RFQs, quotations, costing, and commercial documentation.
• Familiarity with supplier registration portals and approval processes.
• Knowledge of Oil & Gas products such as valves, piping, fittings, flanges, instrumentation, electrical, or mechanical equipment is preferred.
• Good understanding of Incoterms and international procurement processes.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Strong communication, coordination, and follow-up skills.
• Excellent attention to detail and ability to manage multiple submissions simultaneously.

Key Skills

Vendor Registration, Supplier Registration, Prequalification, ADNOC Vendor Registration, EPC Prequalification, Sales Coordination, Commercial Coordination, RFQ Management, Quotation Preparation, Costing, Estimation, Tender Support, Bid Coordination, Supplier Management, Vendor Management, Oil & Gas, Industrial Trading, Commercial Documentation, Supplier Sourcing, Client Coordination, ERP, Microsoft Excel, Incoterms.