Head - Procurement

Reporting To:

Chief Financial Officer

Main Purpose of Job:

• Development of Procurement strategies and preparation of cost estimates aligning to Project deliverables
• Evaluation of Vendors, negotiating commercials, and contract finalization
• Deployment of Management of Business Ethics (MBE) in the Company

Key Accountabilities:

1.Development and deployment of Procurement Strategies and Processes

• Develop Global and Local Procurement / sourcing strategies and schedules aligned to the Project delivery, including formulation of strategic sourcing methods
• Capability of demand planning and forecasting
• Preparation/validation of cost and resource estimates for new tenders / PRs
• Drafting contracts & clauses and planning of the project including financial structure and cash flows, location analysis
• Review output of technical and commercial evaluations with Project team
• Preparation and Maintenance of record of Open PR, RFQ, Work/Purchase Order, and Change order in conjunction with Project team
  
• Issue of RFQ, receipt of Bids & follow up for receipt of initial/revised offer till PO preparation and management of Change order
• Receipt of technical, commercial & price offer in sealed envelopes / password protected files. Comparison of price offer against last purchase price.
• Following up with Engineering function for Technical clearance
• Prepare Sanction Request (SR) for approval based on the tender process.
• Prepare Purchase Order/Work Order/Annual Rate Contract
• Importing of goods/capital equipment with or without payment of duty will be an additional advantage
• Automation of Procurement Process including implementation of ERP, etc.
• Handle import buy, taking decision on Incoterms for delivery, planning of Vessel as per production plan, facilitate documentation required for custom clearance etc.
• Facilitate in processing of financial documents like ABG, PBG, LC, EPCG documents etc. as per contract terms and conditions
• Collaboration with TSL Central Procurement Team in deployment of best practices and policies

2.Vendor Management and Evaluation

• Identification and Management of Vendors (including due diligence), Evaluation, Registration and Manage Vendor database with all documents. Development of local vendors.
• Evaluation of contractor’s bids, commercials, and finalization of contract
• Organizing meeting with vendors for finalization of contract terms and condition, agreements (if required) with the vendors
• Preparation of tabulation of commercial terms and condition and finalization of the same with all vendors.
• Issue released/approved WO/PO/ARC to vendor/contractor and follow up with Vendor / Contractor for order acceptance. Incorporating Job Specific Safety Requirement within the contract.

3.MIS and Record Maintenance

• Preparation of MIS, assist Project team in Project plan & overall Project budget
• Material Management activities including monitoring of inventory levels
• Maintain procurement folder starting from PR, RFQ, offers with all revision, Technical acceptance, Order, Order acceptance, and change order etc.
• Maintain record for open orders for follow-up with vendors.

4.Deployment of Management of Business Ethics in the Company

• Deployment of Conflict of Interest, Tata Code of Conduction, Gift and Hospitality Policy, ABAC in the Company along with vendors
• Deployment of Tata Code of Conduct (TCoC) with the vendors
• Planning and coordination of training and awareness sessions of Ethics and policies in the Company/vendors

Experience & Qualifications:

1. Should have minimum 10 years working experience in an organization of repute along with experience of leading a team of sourcing professionals.
2. Full time B.E./ BTech. Preferably with full time MBA and knowledge of SAP.
3. Should understand technical requirements and possess negotiation skills, written and verbal communication skills, ability to manage teams, commercial knowledge including indirect taxation.