Admin & Billing Executive

Role & responsibilities

Description

We are looking for a dedicated and experienced Admin to oversee the administration & facility of our office, located at Mohali. As the Admin & Billing Executive, the incumbent will be responsible for ensuring that the office environment remains safe, clean, and functional for our employees and visitors. The incumbent will play a crucial role in managing facility resources & handling vendor relationships.

Responsibilities

• Reception Handling- Daily Calls answering, Visitor Entry, Meeting Rooms Booking.
• Manage the day-to-day operations- Guest Management & Lunch arrangements.
• Coordinate and oversee all maintenance and repair activities in the office premises.
• Travel desk activities- Cab, Hotel booking & night transportation.
• Support administration related activities for onboarding, sim issuance, ID cards & exit of employees, induction kit.
• Ensure all the admin support for engagements & printing material.
• Vendor Management- Vendor Code Creation, Agreements, SC/PO/Material Code.
• Manage inventory of consumables & admin related material.
• Monitor and manage GL/CC/IO department wise.
• Billing Part-Invoicing, GRN, Provision, Budgeting.
• TMS Software handling.
• Correspondence Management.

Preferred candidate profile

• Bachelor's degree.
• Proven experience of 4 to 6 years in facility management, preferably in a corporate office setting.
• Good in Communication & multitasking.
• Experience with budgeting & Spend management.