Executive Assistant / Personal Assistant To MD

Role & responsibilities

• Manage the MDs calendar, appointments, meetings and daily schedule.
• Prepare meeting agendas, record and circulate Minutes of Meetings (MoM), track action items, and follow up with stakeholders.
• Coordinate domestic and international travel, including flights, hotels, itineraries, and local transportation.
• Handle reservations, appointments, and other personal arrangements.
• Coordinate with internal teams, clients, consultants, vendors, and other stakeholders.
• Manage emails, calls, reminders, documentation, and confidential information.
• Assist with family-related requirements and personal logistics as needed.
• Maintain trackers, schedules, and records using MS Excel and other digital tools.
• Anticipate requirements, prioritise tasks, and ensure timely completion of commitments.

Required Skills & Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role supporting an MD, Director, Promoter, or senior executive.
• Strong calendar management, meeting coordination, and follow-up skills.
• Experience preparing Minutes of Meetings (MoM) and tracking action points.
• Proficiency in MS Office, especially MS Excel, Outlook, and digital calendar tools.
• Tech-savvy, comfortable with online platforms, digital tools, and managing information efficiently.
• Excellent communication, coordination, and organisational skills.
• Mature, dependable, proactive, and able to work independently.
• High level of discretion and ability to handle confidential matters.
• Flexibility to manage occasional requirements beyond standard working hours.

Preferred

• Experience in real estate, property development, land aggregation, or a promoter-led business environment.
• Strong stakeholder management and personal coordination skills.