Administrative & Logistics Coordinator

THA by ARMONIA
Department Icon Operations Maintenance & Support
Posted: 1 week ago
0-15 years
Dubai, UAE
Operations Maintenance & Support
full time
Full Time
Closes 4 Jan 2027
Posted: 1 week ago
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Job Description
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Job Description

Job description / Role
Job Type
Full Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Transport, Logistics & Warehousing
About the role

Our client, an events-focused organisation in Dubai, is looking for an administrative and logistics coordinator to join their team on a full-time or part-time basis, starting as soon as possible.

This is not a traditional secretarial role. You will keep the team’s day-to-day operations running smoothly, covering everything from diaries and meetings to international shipments, event travel and supplier orders. You will:

  • Keep calendars, meetings and office systems organised.
  • Arrange shipments and deliveries to arrive at the right place on time.
  • Ensure team members travelling to events have their flights, hotels and plans in place.
  • Manage supplier quotes, orders and follow-ups.

    • You will often juggle several tasks at once and will be trusted to manage your workload with minimal supervision. This role suits someone who is highly organised, proactive and confident taking ownership of a wide range of administrative and logistics tasks.

    Key responsibilities

    Administration and diary management

  • Manage calendars and diaries for the team.
  • Coordinate internal and external meetings.
  • Handle day-to-day office administration, keeping systems, records and supplies in order.

    • Shipping and logistics

  • Arrange international shipments and deliveries.
  • Liaise with couriers and logistics providers.
  • Track items through to delivery and resolve any issues along the way.

    • Event travel

  • Book flights, hotels and travel for team members attending events.
  • Keep all travel plans organised and up to date.

    • Supplier coordination

  • Request quotes from suppliers and place orders.
  • Follow up on deliveries to ensure everything arrives as agreed.

    • Workload management

  • Prioritise and manage several tasks at once to meet deadlines.
  • Work independently with minimal supervision.
    • Requirements
  • Excellent written and spoken English.
  • Strong attention to detail and a high level of organisation.
  • Proven ability to manage several tasks independently and meet deadlines.
  • A proactive, confident approach to problem-solving.
  • Proficiency with standard office software, including email, calendars, Microsoft Office or Google Workspace.
    • Ideal background
  • Previous experience in an administrative, logistics or coordination role.
  • Experience arranging international shipments and event travel is a strong advantage.
  • Experience in the events industry is a strong advantage.
    • Languages
  • Excellent written and spoken English is required.
    • Working conditions
  • Full-time or part-time; both options are available.
  • Start date: As soon as possible.
  • The role is based in Dubai.

    • Skills

    OperationsLogisticsOffice AdministrationAdministrationDelivery

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