Administration Coordinator

Role & responsibilities

• Tenant & Lease Management: Act as the primary point of contact for tenants; handle inquiries, resolve complaints, and manage lease renewals.
• Marketing & Leasing: Create and manage listings for rental vacancies; coordinate showings and vet potential applicants.
• Maintenance Coordination: Assess repair requests, communicate basic technical needs to contractors, and ensure work orders are completed efficiently.
• Financial Oversight: Tally monthly rent receipts, track all property-related expenses, and follow up on overdue payments with professional persistence.
• Legal Liaison: Coordinate with law offices to prepare documentation for tenant evictions and ensure compliance with NJ rental regulations.
• Administrative Support: Maintain organized digital and physical files using Microsoft Office Suite.

Preferred candidate profile

We are seeking a detail-oriented and proactive Administrative Coordinator to oversee the daily operations of our New Jersey property portfolio. This role is the backbone of our property management team, handling everything from the initial marketing of vacant units to the finalization of tenant evictions. The ideal candidate will possess strong communication skills, a firm grasp of office technology, and a basic understanding of property maintenance and financial tracking.

Tech Skills : Proficiency in Microsoft Office (Excel for expense tracking, Word, and Outlook).

Basic knowledge of home repairs/maintenance and rental marketing.

Traits

High level of integrity, firm yet polite communication style, and strong organizational skills.

Candidate should be ready to work in 2.00pm to 11.30pm shift timings