Administration Executive

Key Responsibilities :

Plant Administration & Employee Services

• Manage day-to-day administration at the plant, ensuring timely and effective support to employees and operations.
• Oversee housekeeping, pantry/canteen services, transport, visitor management, office supplies and other plant support

services.

• Coordinate employee-related logistics, including accommodation and local transport, wherever applicable.
• Address administrative requests and resolve service issues in coordination with relevant stakeholders.

Facility & Infrastructure Management

• Ensure proper upkeep and functioning of plant administrative buildings, offices, utilities and common areas.
• Coordinate preventive and breakdown maintenance of electrical systems, plumbing, HVAC and other facility

infrastructure with the Maintenance team.

• Monitor facility service quality and ensure vendors meet agreed service levels and timelines.
• Maintain records of plant assets, furniture, equipment and administrative supplies; coordinate procurement, allocation and

replacement as required.

Vendor, Contract & Cost Management

• Manage third-party service providers for housekeeping, security, transport, canteen and other administrative services.
• Track vendor performance, attendance, service delivery, invoices and contract renewals.
• Monitor administrative expenses against approved budgets and identify opportunities for cost optimisation.
• Ensure timely availability of consumables, stationery, uniforms and other administrative requirements.

Security, Safety & Emergency Preparedness

• Coordinate with the Security team on access control, visitor and vehicle movement, gate management, CCTV monitoring

and incident reporting.

• Support implementation of fire safety procedures, emergency response plans, evacuation drills and first-aid readiness.
• Ensure administrative areas and service providers follow applicable site safety rules, SOPs and PPE requirements.
• Escalate incidents, unsafe conditions and service gaps promptly to the appropriate teams.

Statutory Compliance & Documentation

• Maintain administrative records, licences, permits, vendor documents and compliance registers relevant to plant

administration.

• Coordinate with internal departments and government/local authorities for inspections, renewals, permissions and other

administrative requirements.

• Support internal and external audits by ensuring documentation is complete, accurate and readily available.
• Ensure service vendors comply with applicable labour, safety and other statutory requirements relevant to their scope of

work.

Coordination & Continuous Improvement

Connect me on : 9773988069