Executive Assistant

Job Title: Executive Assistant (AI Tools & Automation)

Experience: 2–4 Years

Location: Mumbai

CTC: ₹5–8 LPA

We are looking for an organized and proactive AIExecutive Assistant who is comfortable using AI tools to improve productivity and support senior leadership. This role is ideal for someone who enjoys managing multiple tasks, coordinating with different teams, and using technology to simplify daily work.

Key Responsibilities

• Manage executive calendars, meetings, appointments, and travel schedules.
• Prepare meeting agendas, take notes, and share follow-up action items.
• Draft professional emails, reports, presentations, and documents using AI tools.
• Conduct online research and summarize information using ChatGPT, Claude, Gemini, or Microsoft Copilot.
• Create and maintain SOPs, templates, and documentation using Notion.
• Automate repetitive tasks using Zapier or Make.
• Coordinate with HR, Finance, Operations, vendors, and other stakeholders.
• Schedule interviews and support recruitment coordination.
• Handle confidential information with professionalism.

Required Skills

• 2–4 years of experience as an Executive Assistant, Executive Coordinator, or Founders Office Associate.
• Hands-on experience using ChatGPT, Claude, Gemini, or Microsoft Copilot in day-to-day work.
• Good knowledge of Google Workspace or Microsoft 365.
• Strong written and verbal communication skills in English.
• Excellent organizational, multitasking, and time-management skills.
• Ability to work independently and manage multiple priorities.

Preferred Skills

• Experience with Otter.ai, Fireflies.ai, tl;dv, or Read AI.
• Familiarity with Notion AI, Canva AI, Gamma, Zapier, or Make.
• Experience working in a startup, technology, SaaS, or AI-driven company is an advantage.