Executive Assistant (EA) To MD

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Role Overview

We are seeking a highly organized, proactive, and professionally mature Executive Assistant to support MD India, a senior EXCO member. The ideal candidate will manage calendars, oversee project follow-ups, coordinate client interactions, handle travel and administrative tasks, and represent TMF with a high level of professionalism and enthusiasm.

This role requires someone who is articulate, presentable, and capable of handling senior-level interactions confidently while maintaining confidentiality and discretion.

Key Responsibilities

A. Executive Support & Calendar Management

• Manage complex calendars, schedule internal and external meetings, and prioritize appointments effectively.
• Coordinate with multiple stakeholders to ensure seamless time management for the EXCO office.
• Anticipate needs and proactively adjust the schedule when required.

B. Project Coordination & Follow-Up

• Pick up assigned projects and track their progress end-to-end.
• Follow up with internal teams to ensure timelines, milestones, and deliverables are met.
• Provide regular status updates and escalate issues when necessary.

C. Client Interaction & Relationship Management

• Act as the face of TMF while interacting with clients and senior partners.
• Join client meetings, capture minutes, track action items, and coordinate follow-ups.
• Build strong professional relationships and ensure timely communication.

D. Administrative & Operational Assistance

• Handle travel arrangements, itineraries, accommodation, and logistics.
• Manage expense reports, documentation, administrative tasks, and internal coordination.
• Support the EXCO office in preparing presentations, briefing notes, and meeting materials.

E. Communication & Presentation

• Communicate clearly and professionally on behalf of the EXCO member.
• Draft emails, prepare summaries, and ensure high-quality documentation.
• Maintain confidentiality while handling sensitive information.

Key Requirements

Must-Have Skills & Attributes

• Strong command of spoken and written English; articulate and confident communicator.
• Highly presentable, polished, and professional in demeanor.
• Strong organizational and time-management skills.
• Ability to work with senior leaders, clients, and cross-functional teams.
• Proactive, enthusiastic, and able to anticipate needs without being prompted.
• Mature, composed, and capable of handling pressure and ambiguity.
• Ability to build rapport and understand Mohans working style quickly.

Experience Requirements

• 8+ years of experience as an EA, Executive Coordinator, or in similar roles.
• Experience supporting CXO-level leaders is highly preferred.
• Experience coordinating with clients, preparing documentation, and managing projects.