Executive Admin - HR Ops

Job Title: Executive Admin HR Operations

Location: UAE (Dubai)

Reporting To: HR Officer & Office Manager

Mission

• Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
• Deliver HR operations support to managers and staff that is responsive and timely.
• Assist the Admin Manager in Dubai with day-to-day administrative activities.

• Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
• Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
• Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
• Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
• Prepare reports as required by management.
• Manage new joiner announcements across the region.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
• Experience in handling ambiguity and providing quick solutions/recommendations.
• Strong ability to maintain confidentiality regarding employee matters.
• Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
• Ability to handle multiple projects and meet deadlines.
• Detail-oriented with exceptional organizational skills; accuracy is essential.

  Business Unit: Tractebel

• Division: Tractebel Div2
• Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
• Professional Experience: Junior (experience < 3 years)
• Education Level: Bachelor's Degree
• Company Name: Tractebel