HR & Admin Executive

JOB DESCRIPTION

Role: HR & ADMIN EXECUTIVE

Department Human Resources & Administration

Location Delhi Airport

Reporting To Central HR Department

Experience 3 -5 years

Employment Type Full-Time

1. Job Purpose

The HR & Admin Executive will support day-to-day HR operations and administration at Delhi Airport. The role focuses on employee coordination, attendance and leave tracking, maintaining HR records, preparing reports using MS Excel, and ensuring smooth local administrative operations. The executive will serve as the first point of contact for employees and coordinate with the Central HR Department for guidance, approvals, and escalations.

2. Key Roles and Responsibilities
A. HR Operations & Employee Support

• Act as the first point of contact for employees regarding routine HR queries and requests.
• Coordinate with employees and reporting managers on attendance, leave, and HR-related matters.
• Support employee engagement, welfare activities, and internal communication.
• Address routine employee concerns professionally and escalate sensitive or unresolved matters to Central HR.
• Maintain effective coordination between employees, local management, and the Central HR Department.

B. Attendance, Leave & Excel Reporting

• Track daily employee attendance, punctuality, absenteeism, and shift-related records.
• Update attendance and leave data in the prescribed HRMS, attendance system, or Excel trackers.
• Coordinate attendance regularization, leave requests, and approvals with reporting managers.
• Prepare monthly attendance, leave, overtime, and payroll input reports using MS Excel.
• Check data for accuracy and submit reports to Central HR within defined timelines.
• Follow up on missing punches, irregular attendance, and unauthorized absences.

C. Recruitment, Onboarding & Exit Coordination

• Coordinate interview schedules and local recruitment activities with Central HR and department heads.
• Collect joining documents and support onboarding formalities.
• Coordinate employee induction and communicate basic company policies, attendance procedures, and workplace guidelines.
• Maintain joining, confirmation, transfer, resignation, and exit records.
• Coordinate exit formalities, clearance, asset recovery, and required inputs for full-and-final settlement.

D. HR Documentation & Compliance Coordination

• Maintain accurate employee files, personal details, joining documents, and HR trackers.
• Coordinate collection of PF, ESI, and other employee-related information as required by Central HR.
• Support Central HR in maintaining statutory and compliance-related records and documentation.
• Have a basic awareness of PF, ESI, and applicable labour-law requirements; detailed interpretation or compliance decisions will be handled by Central HR.
• Maintain confidentiality of employee information and HR records.
• Escalate serious employee concerns, misconduct, or workplace complaints through prescribed channels.

E. Office Administration

• Coordinate day-to-day office administration and facility-related requirements at the assigned location.
• Coordinate with housekeeping, security, maintenance, and other service providers.
• Maintain records of office assets, stationery, supplies, and equipment.
• Raise purchase or maintenance requests and follow up with concerned teams.
• Support arrangements for visitors, meetings, accommodation, transportation, and official requirements.
• Coordinate vendor service issues and assist with invoice verification and follow-ups.
• Maintain administrative expense and petty-cash records wherever authorized.

F. Coordination & Reporting

• Act as the local coordination point for the Central HR Department.
• Prepare and submit daily, weekly, and monthly HR/administrative reports as required.
• Maintain Excel trackers for attendance, employee queries, recruitment, and administrative issues.
• Follow up on instructions from Central HR and local management and ensure timely closure.

3. Required Qualifications & Experience

• Bachelor's degree in any discipline.
• 3 to 5 years of experience in HR operations, attendance management, and/or office administration.
• Experience supporting employees at a branch, site, airport, project, or operational location is preferred.

4. Required Skills

• Good practical knowledge of MS Excel, including data entry, sorting, filtering, basic formulas, and attendance reports.
• Working knowledge of attendance tracking, leave management, and HR documentation.
• Good coordination, employee-handling, and interpersonal skills.
• Good communication skills in Hindi and English; both languages are important for day-to-day employee interaction.
• Basic awareness of PF, ESI, and labour-law concepts; advanced labour-law expertise is not required.
• Ability to maintain accurate records, meet deadlines, and handle confidential information.
• Proficiency in MS Office and familiarity with HRMS/attendance systems is an advantage.
• Ability to work independently while coordinating closely with Central HR.

5. Preferred Candidate Profile

A practical, organized, and employee-friendly HR professional who is confident in attendance management, Excel reporting, coordination, and routine HR administration. Candidates with strong Hindi and English communication skills and experience in airport, facility, operations, or site-based environments will be preferred.

6. Key Performance Indicators (KPIs)

• Accuracy and timely submission of attendance and payroll inputs.
• Accuracy and completeness of employee records and Excel trackers.
• Timely coordination of onboarding and exit formalities.
• Prompt handling and escalation of employee queries.
• Timely submission of HR and administrative reports.
• Smooth coordination of local administrative and facility requirements.

7. Reporting & Decision-Making

The HR & Admin Executive will report to the Central HR Department and handle routine operational HR and administrative activities. Recruitment offers, salary revisions, disciplinary actions, policy changes, payroll approvals, statutory interpretations, and other major decisions will remain with Central HR and authorized management.