Travel Admin Specialist

Location: Bangalore

Experience: 7 to 13 Years

Job Summary

We are seeking an experienced Travel Coordinator to manage end-to-end domestic and international travel arrangements for employees, leadership teams, and business stakeholders. The ideal candidate will have strong expertise in travel operations, vendor management, event coordination, transportation logistics, and travel compliance while ensuring a seamless travel experience and cost optimization.

Key Responsibilities

• Coordinate and manage domestic and international travel bookings including flights, hotels, visas, ground transportation, and related travel services.
• Search, compare, and confirm travel reservations as per company travel policies and business requirements.
• Share tentative itineraries with travelers and obtain necessary approvals before finalizing bookings.
• Provide travel-related guidance, including visa requirements, passport regulations, airline policies, baggage rules, and travel advisories.
• Liaise with travel agencies, airlines, hotels, and transportation vendors to secure the best available rates and services.
• Resolve travel-related issues, itinerary changes, cancellations, and emergency travel requirements.
• Review travel invoices and statements for accuracy and coordinate with Accounts Payable for processing.
• Investigate and resolve billing discrepancies and incorrect travel charges.
• Maintain travel records, approvals, booking confirmations, and related documentation.
• Coordinate and manage offsite events, leadership meetings, team outings, annual celebrations, and other corporate events.
• Manage transportation logistics, including employee commute arrangements and female cab transportation.
• Monitor travel requests and approval queues to ensure timely processing and adherence to deadlines.
• Support administration-related activities and other operational responsibilities as assigned.
• Continuously evaluate travel vendors and recommend cost-effective travel solutions.

Required Skills & Qualifications

• 7 to 13 years of experience in Travel Coordination, Travel Operations, Corporate Travel Management, or Administration.
• Strong knowledge of domestic and international travel processes, visa requirements, airline regulations, and travel compliance.
• Experience handling travel vendors, travel agencies, hotels, and transportation service providers.
• Excellent negotiation and vendor management skills.
• Proven experience in organizing corporate events, leadership meetings, and employee engagement activities.
• Strong problem-solving and conflict-resolution abilities.
• Excellent verbal and written communication skills.
• Ability to work independently, manage multiple priorities, and perform effectively under pressure.
• Well-organized, proactive, and detail-oriented approach.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Preferred Qualifications

• Experience supporting large-scale corporate travel programs.
• Familiarity with travel booking tools and expense management systems.
• Experience in transportation and fleet/vendor coordination.