Travel Admin Specialist

Job description- Travel coordinator

Location: Bangalore

Experience: 6 - 10 years

Notice Period: Immediate to 30 days

Responsibilities:

• Search and confirm travel reservations for the Employees.
• Ensure to confirm availability plus convey tentative itinerary to the respective travelers for approval.
• Understands and accurately applies client travel policy and requirements to each interaction
• Provide general travel advice to travelers
• Responds to requests accurately and completely
• Understands and accurately applies travel supplier rules
• Maintains current knowledge of the state of the various travel industries supported
• Provides the customer with the required industry information, such as low fares, exchange costs, and penalties
• Can fulfil basic requests regarding necessary regulations (DOT, TSA, passports, visas, etc.)
• Confirm reservations, distributes tickets along with confirmations to the traveler.
• Research on optimal travel alternatives.
• Coordinate, supervise, and implement every aspect of travel arrangement for staff, executives, and Sales team, etc.
• Maintain queues to assure approvals as attained as well as deadlines are met.
• Resolve organization travel-related technical conflicts.
• Research and resolve all incorrect charges for the entire travel program.
• Review travel-associated invoices and statements for accuracy plus codes for Accounts Payable.
• Ensure to compare invoices with genuine travel transactions to validate every charge.
• Verify entire group reservation request for correctness against meeting profile.
• Identify the most suitable quality service with reasonable possible rates.
• Collect information from travel agents and hotels vendors etc.
• The candidate should be capable of handling off-site events, Leadership meetings, day outings, annual parties, etc.
• Perform with Travel Agency to verify travel details and arrange reservations using existing flight schedules and Internet resources.
• Directing activities related to dispatching, routing, and tracking of vehicles for female cab transportation
• Planning, organizing, and managing subordinate staff members to ensure work is completed and consistent with the company's standards
• Other ad-hoc duties on administration as and when required.
  

Professional Skills

• Extensive knowledge in international and domestic destinations, airport conditions and country visa requirements, airline and interlining services, and frequent flyer programs.
• Max 10 years of relevant experience in a similar role.
• Able to work long hours and effectively under pressure.
• Pleasant personalities mature, with good written and verbal communication and interpersonal skills.
• Proactive, take initiative and well organized.
• Able to work fast under pleasure.
• Abilities to multi-task and work independently.
• Proficient in MS Office
• Negotiation skills