Administration Manager

Roles & Responsibilities

• Handling petty cash
• Event Management/Birthday Celebrations
• Vendor development and registration with due diligence
• Shopping cart, Issuance of PO and GRN
• Taxi / CAB Bookings
• Hotel Bookings
• Procurement of items for LAB
• Forecasting of Vendors for new calendar year
• Courier Management
• Shipment Handling
• Procurement of Stationary
• VISA work
• Office Assets Custodian Asset Management
• BMS and Building Maintenance

• PEST Control & Sanitization of Unit in regard of COVID
• Facility Management
• Fire Fighting with norms
• Proper management & monitoring of Housekeeping & Pantry team. Schedule , leaves, late reporting, work assignments, feedback.
• Bill checking , verification for correctness and processing with accounts
• Customer / Auditor Visits
• Stationery, Cafeteria items & Housekeeping items: Maintenance, issuance, issue register, reconciliation, report; housekeeping of office.
• Landscaping and Horticulture
• Food Management / Cafeteria
• Project management
• Electrical and Electronics
• Location & BU store Management
• Anuual Returns related to Admin to Govt. Officials
• First Aid and training
• Knowledge in ESIC dispensaries and Hospitals
• Biometric Attendance MIS TO ALL DEPT fortnightly

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  Accommodation arrangements ( Hotel, Guest house etc)
• Sim/Data card management
• Courier In & Out Record
• Security Management and buiding safety
• MIS Report- Costing HK/General maintenance/ Attendance monthly MIS
• Disposal for Scrap (samples and General Scrap, machinery ) etc
• Maintaining of ledger of location assets
• Local Police , Govt and Court cases liaison
• IT Assets management - Like Laptop, Desktop and Accessories
• UPS , DG, HVAC, Chiller, Electrical, HT Line , LT Line, Transformer, Oil Switch , LT panel, DB, AHU, PAC, VCB, Servo Stabilizer, Compressor, Lights and Fixtures
• AMC / CAMC and Agreements to be renewed before expiry
• Lab Coats and safety shoes handling
• Fire Incident , Accident, Safety reports
• Fire Mock Drill
• Legal waste management in line with respective PCB, S & E, Fire NOC etc
• Diesel purchase and records to be maintained with MIS
• Mandatory SkillsProject, Techinical in Electric and Electronics, Legal Compliance, Facility Management, security management, vendor management, housekeeping, cafeteria management, general administration, transport management