Facility Manager

Facility Manager

Job Title

Facility Manager

Department

Facilities

Reports To

GM-Civil

Location

Chennai- Greenways Road

Employment Type

Full-time

Experience Required

10 to 15 years in the service industry

Qualification

Any graduate degree

Job Purpose

To lead and manage all facility, infrastructure and support-service operations of the organization, ensuring a safe, clean, well-maintained and efficiently run environment. The Facility Manager will oversee maintenance/Housekeeping, Food and Beverage Management vendor management and statutory compliance, while controlling costs and maintaining high service standards in The Colleges, Guest House and MDs Bungalow

KEY RESPONSIBILITIES

Building & Civil Maintenance

• Plan and carry out preventive and corrective maintenance of all buildings and infrastructure.
• Oversee civil works, including walls, roofs, waterproofing, painting schedules, flooring, false ceilings, partitions, doors, windows and glazing.
• Monitor structural condition, address cracks, leakages and seepage, and coordinate renovation and refurbishment works.

Engineering Services (MEP)

• Ensure uninterrupted power supply and maintain HT/LT installations, transformers, panels, distribution boards, lighting and fans.
• Manage DG sets, UPS and inverters, including fuel monitoring, load testing and AMC coordination.
• Maintain centralised and split AC systems, AHUs, FCUs, ventilation and air quality systems.
• Ensure safe operation of lifts, statutory lift inspections and emergency breakdown response.
• Maintain plumbing, water supply, tanks, sumps, pumps, sewage, drainage, storm water drains, rainwater harvesting systems and all washrooms.
• Drive energy conservation and conduct electrical safety inspections.

Soft Services

• Responsible for housekeeping across Guest House, Schools and Office Premises
• Manage waste segregation and disposal, and pest control.
• Oversee pantry and dining services, hygiene standards and drinking water availability.
• Maintain lawns, gardens and landscaping, including irrigation, seasonal planting and tree pruning.
• Knowledge on Guest House and Bungalow Management-Kitchen, Housekeeping and Service is Must

Preventive Maintenance & Asset Management

• Develop annual preventive maintenance schedules and track completion through maintenance logs.
• Improve equipment reliability and reduce emergency breakdowns.
• Maintain a complete inventory of facility assets, with tagging, asset registers, lifecycle and replacement planning.

Vendor Management, Budget & Cost Control

• Select, evaluate and manage contractors and AMC vendors, verify work quality and process completion certifications.
• Ensure contractual compliance and safety supervision of contractors on site.
• Prepare the annual facilities budget, covering CAPEX and OPEX, and monitor expenditure against it.
• Lead cost optimisation initiatives and vendor negotiations.
• Verify and pay utility bills (electricity, water, property tax, sewerage) on time, and monitor consumption.

Statutory Compliance, Safety & Emergency Preparedness

• Ensure compliance with all applicable statutory regulations and keep licences and approvals valid.
• Coordinate inspections by government authorities and maintain statutory records.
• Oversee fire safety systems, conduct safety inspections, risk assessments and mock drills, and lead emergency response planning and incident reporting.

5S & Workplace Organisation

• Lead implementation and sustenance of 5S (Sort, Set in Order, Shine, Standardise, Sustain) across all facilities.
• Set up labelling, colour coding and visual management standards, conduct periodic 5S audits and track compliance scores.
• Promote continuous improvement through Kaizen and run awareness programmes for staff and contractors.

SKILLS & COMPETENCIES

• Strong technical knowledge of MEP systems and civil maintenance
• Vendor and contract management, with negotiation skills
• Budgeting, cost control and MIS reporting
• Team leadership and people management
• Planning and organising ability, with a sharp eye for safety and detail
• Good communication in English and Tamil
• Proficiency in MS Office; familiarity with CMMS or facility management software is an advantage

Intrested Candiate Please share your Profile to the below email id

Sruthi.k@tves.org / 8754596163(Watsup)