Senior Officer - HR

Role & responsibilities

1. Talent Acquisition & Onboarding

• Manage end-to-end recruitment for staff and officer-level positions.
• Coordinate with hiring managers to understand manpower requirements.
• Source candidates through job portals, consultants, employee referrals, and social media platforms.
• Schedule interviews and ensure timely closure of positions.
• Facilitate joining formalities and employee induction programs.
• Maintain recruitment MIS and hiring dashboards.

2. Payroll Management

• Coordinate and process monthly payroll inputs.
• Verify attendance, leave records, overtime, shift allowances, and statutory deductions.
• Ensure timely payroll processing and payroll reconciliation.
• Resolve payroll-related queries of employees.
• Support annual payroll audits and documentation.

3. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory regulations.
• Manage PF, ESIC, Bonus, Gratuity, LWF and other statutory requirements.
• Coordinate inspections from government authorities.
• Maintain statutory registers, records, and returns.
• Ensure timely filing and submission of statutory returns.

4. Contract Labour Management (CLM)

• Manage contractor onboarding and compliance documentation.
• Monitor contractor manpower deployment and attendance.
• Ensure contractor compliance related to PF, ESIC, wages, licenses and statutory obligations.
• Conduct periodic contractor compliance audits.
• Coordinate with contractors regarding billing and manpower requirements.

5. HR Operations

• Handle employee documentation, personal files and HR records.
• Manage employee lifecycle activities including confirmation, transfers, promotions and separations.
• Generate employment letters and HR-related communications.
• Maintain employee database in HRMS.
• Drive HR process standardization and documentation.

6. Attendance & Leave Management

• Monitor daily attendance and shift-wise manpower deployment.
• Administer leave management and attendance regularization.
• Coordinate with departments for manpower availability and workforce planning.
• Ensure accurate attendance records for payroll processing.

7. Full & Final Settlement

• Process employee exit formalities.
• Ensure timely Full & Final Settlement (F&F).
• Coordinate exit interviews and clearance procedures.
• Maintain employee separation records and MIS.

8. Industrial Relations (IR)

• Support healthy employee relations and workplace discipline.
• Address employee grievances and disciplinary matters.
• Participate in domestic enquiries and corrective actions when required.
• Coordinate with shop-floor employees and supervisors.
• Assist in union and workforce-related matters.

9. HRMIS & Reporting

• Prepare monthly HR dashboards and management reports.
• Track headcount, attrition, absenteeism, recruitment and compliance data.
• Generate reports through SAP HCM, SAP SuccessFactors and Darwin box.
• Maintain accuracy of HR data and analytics.

10. Compliance Audits

• Support internal and external HR audits.
• Ensure audit readiness of all HR and statutory documentation.
• Implement audit observations and corrective action plans.

Preferred candidate profile

• Working knowledge of SAP HR / SAP HCM.
• Exposure to Darwinbox and/or SAP SuccessFactors.
• Experience in manufacturing, automotive component, or automobile industry.
• Familiarity with HR analytics, HRMIS, and compliance audits