Operations Assistant

Work Location Chennai

Who are V As a global leader in ship management and marine services, we add value to a vessels operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

To manage day to day under enquires with both the customer and supplier ensuring that projects are set up, completed and invoiced on time and in line with the V.Group management system.

Key Responsibilities And Tasks

• To provide support to General Manager on all aspects of jobs.
• Admin for Diving Contracts on a daily basis:
• Embrace V.Groups safety culture, report all safety observations to avoid escalation of unsafe acts.
• Assist with the preparation of quotations for customers as required
• Assist with the preparation job files
• Liaising with dive teams
• Take phone calls and responding to emails from both suppliers and customers to ensure works are safely delivered in line with the customers purchase order
• Liaising with any member of the wider business to ensure projects are delivered safely
• Updating operational paperwork
• Keeping job file records up to date
• Assist with the closing jobs
• Assist with the completing project report
• Complete administration processes for setting up new subcontractor and customers
• To assist, promote and seek new business opportunities.
• To ensure all diving operations are carried out in accordance with appropriate and local diving regulations.
• To provide assistance to diving operations as required.
• To provide out of hours assistance to operations

Essential

• Computer literate with knowledge and experience in the use of Microsoft Office Professional (including MS Project)
• Knowledge of the shipping industry as an engineer or technician
• Sound project management knowledge
• Speaks, reads and writes fluently in English

Applications Close Date 12 Oct 2025