Ultra Corpotech - General Manager - Supply Chain Management & Procurement

GM - Supply Chain Management & Procurement

Position Title: General Manager - Supply Chain Management & Procurement

Function / Department: Supply Chain Management & Procurement

Experience Required: 20+ years

Team Size: 5 - 8 direct reports across Procurement, Sourcing, Logistics and Material Planning

1. ROLE PURPOSE:

We are seeking an experienced, result-oriented Supply Chain & Procurement leader to own end-to-end procurement, sourcing, logistics, material planning and vendor management for a large-scale, technically complex infrastructure project.

The role ensures that all critical materials, equipment, systems and services are planned, sourced, delivered and made available at site in line with approved project schedules, quality requirements and budgets. It demands strong commercial acumen, technical understanding, project procurement experience, and the ability to manage multiple stakeholders, suppliers and contractors in a time-sensitive environment.

2. SCOPE & AUTHORITY:

• Annual Procurement Value INR 1500 Crore
• Spend Categories: Electric (70%) & Mechanical (30%)
• Vendor Base: Domestic and international suppliers

3. KEY RESPONSIBILITIES:

3.1 Strategic Procurement & Sourcing:

• Develop and execute the overall procurement and sourcing strategy for the project.
• Identify and develop reliable domestic and international suppliers for critical materials, equipment and services.
• Lead RFQ / RFP processes, techno-commercial evaluations, negotiations and supplier finalization.
• Align every procurement decision with project timelines, technical specifications, quality standards and commercial objectives.
• Negotiate price, payment terms, delivery schedules, warranties, penalties and other commercial conditions.
• Drive cost optimization, value engineering and total-cost-of-ownership (TCO) initiatives.

3.2 Project Material Planning:

• Develop a detailed Material Procurement Plan aligned with engineering, construction and commissioning schedules.
• Identify critical and long-lead items; establish procurement milestones and maintain the procurement schedule.
• Ensure timely placement of purchase orders and monitor material availability against project requirements.
• Proactively identify bottlenecks and define inventory and buffer-stock strategy for critical items.

3.3 Vendor Management & Development:

• Build and maintain a strong vendor ecosystem for project-critical requirements, including alternate sources for critical and long-lead items.
• Conduct vendor capability assessments, audits and periodic performance reviews.
• Monitor supplier performance on Cost, Quality, Delivery and Service (CQDS) parameters.
• Drive corrective actions on delayed deliveries, quality issues and commercial disputes.
• Develop long-term strategic relationships for critical categories and ensure supplier capacity meets project schedules.

3.4 Logistics & Material Movement:

• Plan and manage end-to-end logistics from supplier to project site, including heavy, high-value, sensitive and time-critical consignments.
• Optimise transportation modes, freight cost and delivery schedules.
• Ensure documentation, insurance and statutory compliance for material movement (including import / customs clearance where applicable).
• Coordinate with site teams for unloading, inspection, storage and material availability; maintain logistics contingency plans.

3.5 Contract & Commercial Management:

• Review commercial terms of purchase orders, contracts and service agreements.
• Ensure contractual protection on: delivery schedules, liquidated damages, warranty, performance guarantees, price escalation, payment milestones, quality requirements and risk allocation.
• Manage commercial negotiations and supplier claims to closure.
• Work closely with Finance, Legal, Projects and Engineering on contractual matters.

3.6 Supply Chain Risk Management:

• Develop and maintain a Supply Chain Risk Register covering critical suppliers, materials, logistics and commercial risks.
• Identify potential disruptions well in advance; monitor geopolitical, commodity, logistics and supplier-related risks.
• Establish contingency plans and a clear escalation mechanism for critical procurement delays.

3.7 Team Leadership:

• Lead and develop the procurement, sourcing, logistics and material planning team; define roles, KPIs and performance objectives.
• Build a project-oriented SCM culture focused on delivery, cost, quality and accountability.
• Build team capability in strategic sourcing, negotiation, vendor management and project procurement.

4. CANDIDATE PROFILE:

Education:

• Bachelor's degree in Engineering, Supply Chain Management, Operations, Business Administration or a related discipline.
• MBA / PGDM in Supply Chain, Procurement or Operations is an advantage.

Experience:

• 20+ years in Supply Chain, Strategic Procurement, Project Procurement, Sourcing and Vendor Management.
• Strong experience in large-scale EPC, infrastructure, industrial, manufacturing, construction or technically complex projects.
• Experience handling high-value, multi-category procurement; domestic and international suppliers preferred.
• Experience with long-lead equipment / material procurement is highly desirable.

5. REQUIRED COMPETENCIES:

Technical / Functional:

• Strategic sourcing; category management
• Project procurement; vendor development
• Contract management; commercial negotiation
• Material planning; inventory management
• Logistics; supplier performance management
• Procurement analytics; risk management
• ERP / SAP procurement systems
• Advanced MS Excel and MIS reporting

6. CRITICAL SUCCESS FACTOR:

The ideal candidate is more than a procurement professional. The incumbent must take complete ownership of the project supply chain - from planning and sourcing through supplier management, logistics and final material availability at site - anticipate supply risks, take proactive decisions, negotiate effectively and ensure that procurement never becomes a bottleneck to project execution.